Executive Assistant Position Available In Richland, South Carolina

Executive Assistant State of South Carolina – 2.9 Columbia, SC Job Details Full-time $39,300 – $53,100 a year 1 day ago Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Writing skills Mid-level Microsoft Office Administrative experience Bachelor’s degree Grammar Experience Communication skills Time management Full Job Description JOB The South Carolina State Museum is a premier cultural institution dedicated to showcasing the rich history, natural history, art, and science of South Carolina. This is an exciting moment for the South Carolina State Museum as it embarks on its Reimagine the Experience campaign to revolutionize the museum experience for our visitors and expand our impact state-wide. This collaborative campaign will allow the museum to share more of its extensive collection of over 1.1 million objects and specimens and renew over 150,000 square feet with updated permanent exhibitions and immersive multimedia experiences which highlight fascinating stories and people throughout South Carolina’s history. Through these revitalized spaces, the museum will offer our guests the opportunity to connect with each other and the many communities that call our state home. Come be a part of our team “reimagining” what the South Carolina State Museum can be for our next generation of visitors, students, and scholars.

The South Carolina State Museum is seeking an Executive Assistant to provide high level comprehensive support to our Executive Office, including the Executive Director and Chief of Staff.

In this vital role, you’ll be at the heart of our executive operations, ensuring smooth daily functions and contributing to the museum’s continued success. If you thrive in a fast-paced environment, are a proactive team member, possess exceptional attention to detail, and are a master of managing multiple priorities, we encourage you to apply.

Position Responsibilities:

Manage complex calendars and schedule appointments for the Executive Director and Chief of Staff.

Coordinate travel arrangements, including flights, accommodations, and ground transportation, adhering to state travel guidelines, for Executive Director, Chief of Staff, and Chief Content and Engagement OfficerPrepare for meetings, which includes ordering catering, reserving and setting up meeting spaces, and printing and organizing necessary documents.

Draft and edit meeting minutes, correspondence, reports, and presentations with precision and a professional tone. Professional writing and correct grammar skills are required.

Handle incoming communications, such as screening calls and emails and redirecting them as appropriate, often with key museum stakeholders.

Maintain organized filing systems, both physical and digital.

Assist with special projects and events as needed.

Perform other administrative duties for museum leadership as needed to ensure the efficient operation of the executive office and Executive Team.

EXAMPLE OF DUTIES

Bachelor’s Degree or combination of relevant education and work experience. Proven experience as an administrative assistant or in a similar support role, preferably supporting senior-level executives.

Exceptional organizational and time management skills with the ability to prioritize tasks effectively.

Strong verbal, written and interpersonal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and comfortable learning new software.

Some weekend and evening work required.

SUPPLEMENTAL INFORMATION

Ability to think ahead, take initiative, and anticipate the needs of the Executive Director and Chief of Staff. Discretion and the ability to handle confidential information with integrity.

A positive, proactive attitude and solutions-oriented mindset.

A strong work ethic and the ability to work both independently and as part of a team.

Confidence interfacing with a wide variety of stakeholders including staff, donors, Museum Commissioners and Foundation Board members, VIPs and community partners.