Executive Assistant – 61110036 Position Available In Richland, South Carolina

Executive Assistant – 61110036 State of South Carolina – 2.9 Columbia, SC Job Details Full-time $46,655 – $86,321 a year 1 day ago Benefits Disability insurance Health insurance Dental insurance Vision insurance Life insurance Retirement plan Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Customer service Mid-level Microsoft Office 3 years Driver’s License Bachelor’s degree Communication skills Time management Full Job Description JOB Are you an experienced professional looking for new opportunities to further your career? South Carolina First Steps is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service.

The Responsibilities of the

Executive Assistant:

Reporting to the Executive Director, the Executive Assistant plans, coordinates, and performs routine and complex administrative activities to support the agency’s Executive Director. Serves as internal and external liaison to the Executive Director, interacting with staff at all levels, board members, state government officials, other South Carolina early learning organizations, and various stakeholders.

Working under the general supervision of the SC First Steps Executive Director, employee must have the ability to work independently and collaboratively to accomplish responsibilities, goals and projects.

Manages the office of the Executive Director by resolving conflicting demands, scheduling meetings and speeches, arranging travel and coordinating meeting logistics. Works collaboratively with other SC First Steps teams in gathering information needed for external/internal meetings and reports. Conserves Executive Director’s time by reading, researching and routing correspondence and drafting letters, documents, and meeting agendas.

Creates and maintains complex reports, presentations, spreadsheets, and graphs. Maintain accurate records that directly support executive leadership.

Provides administrative support to the SC First Steps Board of Trustees and the Early Childhood Advisory Council; prepares agendas and other meeting documents; schedules, set up, and attend board and committee meetings; facilitates oral and written communication to Trustees as directed by the agency transcribes official meeting minutes of all board meetings and ensures compliance with the Freedom of Information Act, and supports board members in their activates related to First Steps / ECAC. Custodian of all official Board documents.

Provides administrative support by assisting in the coordination of quarterly “All-In” staff meetings and annual staff retreat; provides assistance and event planning in other agency events such as the annual Summit on Early Childhood, Local Partnership Leadership Convenings, NTCC, etc.

Responds to or directs information requests from State Board members, legislators, partners and the general public to First Steps staff members; maintains a working knowledge of the functions and positions within the Office of First Steps.

Other duties as assigned.

EXAMPLE OF DUTIES A

bachelor’s degree and a minimum of 3 years of high-level experience in public administration, business administration, planning, public relations, or nonprofit.

Additional Requirements:

Ability to shift priorities and manage time effectively, managing multiple tasks with changing deadlines and using good judgment. Works extremely well under pressure. Ability to preserve confidentiality of information and exercise discretion. Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Have the ability to multi-task with a high degree of accuracy and attention to detail; take initiative; strong time management. Strong organizational and customer service skills.

Must have ability to interpret, analyze data. Ability to demonstrate and promote inclusivity and cross-cultural competence.

Must be able to lift 25 pounds and handle light boxes of packets for internal and external meetings. Valid SC Driver’s License and limited in-state travel. Occasional, limited work after hours as needed.

SUPPLEMENTAL INFORMATION SC

First Steps is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

SC First Steps offers an exceptional benefits package for full time (FTE) employees: Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.15 days annual (vacation) leave per year15 days sick leave per year13 paid holidaysPaid Parental LeaveS.C. Deferred Compensation Program available (S.C. Deferred Compensation)Retirement benefit choices• State Retirement Plan (SCRS)State Optional Retirement Program (State ORP)•Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.