Executive / Legal Administrative Assistant Position Available In Richland, South Carolina

Executive / Legal Administrative Assistant Bowman and Brooke – 3.5

Columbia, SC Job Details Full-time Estimated:

$62.3K – $78.3K a year 1 day ago Benefits Profit sharing Partner benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Retirement plan Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel 5 years Executive administrative support Mid-level Microsoft Office High school diploma or GED Legal administrative experience iManage Computer skills Document management systems Communication skills Personal assistant experience Full Job Description Bowman and Brooke LLP is a nationally recognized trial firm specializing in the defense of a broad range of litigation matters with one of the largest product liability practices in the country. The Firm defends corporate clients, including Global 500 and internationally based companies in high-exposure and technically complex matters throughout North America. Bowman and Brooke’s experienced trial lawyers are Courtroom Tested and Verdict Vetted®.

Position Summary:

This position is in our Columbia, SC office and will proactively work with the Lead Trial Counsel to provide advanced administrative and legal support to ensure a smooth flow of day-to-day activities. This position has high visibility within the Firm and has a wide range responsibilities from administrative duties, legal support, and project management. As an Executive/Legal Administrative Assistant you will collaborate with other Bowman and Brooke partners and employees and be able to work independently with little supervision following initial training. The ability to interact with attorneys and staff in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Job Responsibilities General Administrative Support Maintain a high level of confidentiality with all Firm business Coordinate travel arrangements and prepare itinerary including details of flight, hotel, ground transportation, destination addresses and directions Manage Outlook calendar and function as a gatekeeper for all internal and external meetings Monitor email to assure prompt response by direct reports. Coordinate conference calls (e.g., clients, experts, executive committee mtgs) Assist with all clerical support and miscellaneous administrative functions (e.g., incoming and outgoing mail, electronic correspondence, data-entry, etc.) Track Continuing Legal Education (CLE) compliance and communicate missing hours timely Develop and format PowerPoint presentations for internal and external meetings Follow-up as needed with partners and associates on projects and requests Accurately process all expense reports in a timely manner Timely communicate all conflict checks Communicate critical deadlines and due dates Attend internal meetings, take notes, and follow-up as needed Assist with day-to-day activities as needed Legal Administrative Support Prepare and format legal documents, correspondence, and pleadings Proofread pre-bills and highlight any potential errors (billing language, rates, etc.) Maintain and organize client files and case documentation Electronically file documents in state and federal courts Support with trial preparation, including document organization Track pro hac vice admissions Open new files Competencies, Skills & Abilities Advanced computer skills and proficiency with MS Office Suite (Word, Excel, PowerPoint) Experience using a document management system, iManage preferred Exceptional people skills required Must be well-organized, flexible and enjoy the administrative challenges of supporting executive level work Maintain a positive, confident “can do” attitude and promote teamwork Expert level written and verbal communication skills Strong decision-making ability Attention to detail Ability to work occasional overtime Minimum Education, Certification and Experience Requirements High school degree or equivalent required 4-year college degree preferred Specialized secretarial or administrative coursework desirable 5 years of experience as an executive assistant required 5 years of legal secretary experience required, preferably product liability We offer a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life, disability, domestic partner benefits; a generous paid time off policy; retirement savings plan with employer profit sharing contributions; nine paid holidays; well-being programs and activities; a 24/7 employee assistance program with confidential counseling; and more! We enjoy a business casual atmosphere and attire. Visit us on the web to learn more about our firm: www.bowmanandbrooke.com. No Agencies or Telephone Calls Please Equal Opportunity Employer