Executive Assistant to the Campus Dean, DCOM – Orange Park Position Available In Claiborne, Tennessee

Executive Assistant to the Campus Dean, DCOM – Orange Park
Department

COLLEGE OF MEDICINE

Position Category Staff Full Time
Job Description The Executive Assistant to the Campus Dean, Orange Park will coordinate activities for the Office of the Dean for the LMU-DeBusk College of Osteopathic Medicine (DCOM) at Orange Park.
Required Qualifications Five (5) or more years of experience in an executive administrative level;
Preferred Qualifications Some college in related field of study
Physical Demands Campus Orange Park Florida
Job Duty
Job Duty promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large
Job Duty promote effective working relationships among faculty, staff and students
Job Duty participate on university committees
Job Duty maintain strict confidentiality on processing documents and other University matters
Job Duty train, develop, and manage administrative assistants supporting various departmental deans
Job Duty train and assist administrative support in financial processing of financial documents
Job Duty evaluate administrative support staff performance and provide counsel for improvement
Job Duty develop policies and procedures related to administrative support functions of DCOM
Job Duty manage and reconcile procurement card account for the Campus Dean; •manage processing of financial request for the office of the Dean
Job Duty coordinate, manage and chair administrative assistants meetings for the Dean s Office
Job Duty arrange support of guests and visitors of the Dean s office
Job Duty make professional judgement decisions on routine items in the absence of the Campus Dean
Job Duty supervise and assign support staff to accommodate hospitality needs and dignitary accommodations during accreditation visits, graduation, white coat ceremonies, and other programs
Job Duty coordinate, organize and manage special events, dignitary engagements, including stakeholder meetings, annual faculty retreat, annual holiday parties, and other events sponsored by the office of the Campus Dean or Operations
Job Duty support the Campus Dean in preparing and analyzing information relative to departmental functions and effectiveness
Job Duty support the development of the budget proposals for DCOM
Job Duty manage and assist in the oversight of the budget
Job Duty develop and manage meetings for and update the calendar of the Campus Dean
Job Duty take minutes and organize meeting agenda/materials
Job Duty coordinate travel arrangements as needed
Job Duty manage phone calls, messages, and information
Job Duty communicate and schedule Student Progress Committee follow up meetings with the Dean
Job Duty train and communicate with administrative support on new hire announcements and office procurement and setup
Job Duty prepare various lists and reports as needed
Job Duty collaborate with University Executive Assistants to develop and maintain support for the University
Job Duty complete required institutional and program accreditation reports and other reports necessary for the operation and advancement of the University
Job Duty support Operations
Job Duty other duties as assigned
Posting Detail Information
Posting Number S04208P
Job Open Date 02/20/2025
Job Close Date 07/31/2025
Open Until Filled No
Special Instructions Summary About the Institution Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or humanresources@lmunet.edu.
AA/EEO Statement Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.
Background Check Statement The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual’s identity, credit information, motor vehicle driving record, review of an individual’s criminal conviction record (if any), verification of any license, and certificate or degree required for the position.