Executive Assistant Position Available In Davidson, Tennessee

Executive Assistant MTA Distributors 555 Hickory Hills Blvd, Whites Creek, TN 37189

Overview:

We are looking for a highly organized, detail-driven Executive Assistant who can thrive in a fast-paced, team-oriented environment. You’ll play a critical role in supporting our leadership team — especially our CEO — by managing schedules, coordinating meetings and travel, and helping move strategic projects forward. This is a great opportunity for someone who takes pride in being a proactive partner, anticipates needs, and brings clarity and calm to busy days.

Key Responsibilities:

Executive Support Manage complex calendars and schedules, including meetings, travel, and events Ensure the CEO and leadership team are fully prepared for internal and external meetings Serve as a reliable point of contact and internal liaison across departments Project Coordination Assist with special projects, key initiatives, and operational priorities Track deadlines and ensure follow-up and progress across key deliverables Gather and organize information needed for presentations and leadership briefings Communication & Admin Prioritize incoming communication and flag urgent matters for attention Draft and proofread internal and external communications Maintain confidentiality with sensitive information and exercise sound judgment Travel & Event Planning Book travel, hotels, and transportation for executives Plan and coordinate leadership offsites, internal events, and key partner meetings

Qualifications:

3-5+ years of experience supporting senior leaders or executives Exceptional organizational and time management skills Excellent written and verbal communication skills Tech-savvy with experience using Microsoft Office Suite, Teams, and other productivity tools Calm under pressure, detail-oriented, and capable of managing multiple priorities Discretion and professionalism when dealing with confidential matters Strong alignment with our values:

Humility, Persistence, Respect, and Lasting Relationships Compensation & Schedule:

Salaried position based at our Whites Creek, TN headquarters Monday-Friday schedule with occasional after-hours support during peak periods

Benefits:

We strongly believe in taking care of our people. We offer a comprehensive benefits package designed to support the well-being of our team and their families—on and off the job. Full-time employees are eligible for the following: Medical, Dental, Vision & Life Insurance Robust healthcare coverage to help you stay healthy and covered, with access to a wide network of providers. Paid Holidays & PTO Enjoy paid time off for major holidays and accrue personal time off to recharge, relax, or take care of life’s needs. 401(k) Retirement Plan with Company Match Plan for your future with our 401(k) program, including an employer match to help grow your savings.

Job Type:

Full-time Pay:

$60,000.00 – $80,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance

Schedule:

8 hour shift Monday to Friday Ability to

Commute:

Whites Creek, TN 37189 (Preferred) Ability to

Relocate:

Whites Creek, TN 37189: Relocate before starting work (Preferred)

Work Location:

In person