Executive Assistant/ Personal Assistant– Travel Industry Position Available In Davidson, Tennessee

Executive Assistant/ Personal Assistant– Travel Industry Sales Executives Nashville, TN Job Details Full-time $80,000 – $85,000 a year 1 day ago Benefits 401(k) 401(k) matching Employee discount Life insurance Qualifications Correspondence management Credit card accounts Mid-level Event scheduling Calendar management Mail management Travel operations coordinator experience Presentation preparation Working as an executive assistant Appointment scheduling Meeting agenda preparation File organization Time management Travel planning Full Job Description Exciting Opportunity to work for a dynamic leader of an industry leader in the travel industry! Our client has a thriving travel business in Middle Tennessee and needs an organized executive assistant/personal assistant. This is an opportunity to work in a fun industry with great side benefits. Below are some of the responsibilities for both roles. Administrative Support – Under limited supervision, manage, organize, schedule and maintain information and perform administrative assignments. Work closely with executive leadership of the company. Involved with all new purchases including equipment and related service contracts. Oversee approvals of all supply orders for corporate headquarters. Manage Universal Air Travel Plan (UATP) program and Rental Card coupons, including recording and tracking of airline points and travel coupons. Prepare agenda, attend meetings, record and transcribe minutes, create action list, distribute information; complete projects assigned in leadership meetings. Manage and Coordinate all branch holiday events including site selection, date/time, menu selection, all logistics and contractual documents related to vendor and employees. Assist with order and distribution to branches of annual holiday cards. Maintain administrative and corporate files and entry of information into the filing log found in administrative files on server. Manage company travel insurance license program. Open, screen, sort and distribute mail for various leadership team members. Answer and return phone calls and handle routine correspondence for various leadership team members. Order flowers and cards for company as needed for TL staff members. Assist with written sales presentations and proposals. Troubleshoot situations in various offices, usually related to facilities. Special projects as assigned.

Examples:

o Facilities related projects, i.e. telecommunications, lease related, etc. o Ordering of promotional items o Assist with various legal matters or matters related to facilities, i.e. leases, etc. Personal Assistant Schedule business and personal appointments, meetings and coordinate travel itineraries. Review and manage personal credit card accounts Pay recurring personal bills according to calendar due dates Handle bank deposits, reconciliations and other related banking matters Data entry into accounting systems Prepare expense reports Submit personal tax information/payments on a monthly/quarterly basis (941, SUI, FUTA, franchise tax) Maintain personal files Maintain contact information in various software applications Compile research/statistical data where needed Manage vendor Rewards (points) Programs Renew magazine and professional subscriptions Special projects as assigned

SUPERVISORY RESPONSIBILITIES

Oversee various projects as needed Compensation will be commiserate with experience- range will start at $80,000 and will depend on that experience. If you have the above experience and are interested, please forward your resume in WORD to .

Job Type:

Full-time Pay:

$80,000.00 – $85,000.00 per year

Benefits:

401(k) 401(k) matching Employee discount Life insurance

Schedule:

8 hour shift

Work Location:

In person