Executive Administrative Assistant Position Available In Hamilton, Tennessee

Executive Administrative Assistant Orange Grove Center Inc – 1.0 Chattanooga, TN Job Details Full-time $15 – $16 an hour 1 day ago Qualifications Microsoft Word Microsoft Excel Mid-level Windows Organizational skills Computer skills Associate’s degree Communication skills Full Job Description

JOB TITLE

Executive Administrative Assistant – Logistics Division

DATE PREPARED

April 30, 2025

PROGRAM AREA:

Logistic Services (Transportation, Maintenance, IT and Safety)

EDUCATION

Associate’s degree or three years’ experience in a related position preferred.

TECHNICAL

Exceptional computer skills including proficiency in Excel, Word, and Windows. Fire safety knowledge a plus. Must demonstrate excellent written and oral communication skills. Strong organizational skills required.

JOB KNOWLEDGE

Must demonstrate professionalism and excellent interpersonal skills. Must be a good listener and able to follow detailed instructions. Must be able to work independently on projects and met deadlines. Must check own work and keep errors to a minimum.

PHYSICAL REQUIREMENTS

Good overall physical health and personal stamina. Physical examination, including TB skin test or chest x-ray is required prior to employment.

SUPERVISORY REQUIREMENTS

Reports to the Director of Logistic Services. Does not have direct responsibility for any employees. May occasionally oversee volunteers on special projects.

JOB SUMMARY

This full-time position provides administrative support to the Logistic Services Division, including maintenance, transportation, and IT departments. Responsibilities include, but are not limited to: Manage maintenance request system including implementation and track work order system. Track metrics for maintenance and IT help desks. Take minutes at various meetings. Help maintain facilities, vehicle, asset and inspection databases. Maintain Safety calendar and Emergency Response Team communication and planning. Ensure Safety Data Sheet notebooks are properly posted and up to date. Assist with preparation and updating of corporate documents such as Emergency Response Plan and Exposure Control Plan. Assist with oversight of the fitness center and conduct fitness center orientations. Oversee documentation for vendor contracting, vendor qualifications, and bidding procedures. Assist with transportation incident follow-up and documentation. Assist with scheduling and documentation of residential inspections and preventive maintenance. Assist with employment applicant scheduling and follow-up. Maintain all necessary physical and electronic files related to work. Prepare, edit, and distribute reports on maintenance, transportation, IT and safety activities.

EDUCATION

Associate’s degree or three years’ experience in a related position preferred.

TECHNICAL

Exceptional computer skills including proficiency in Excel, Word, and Windows. Fire safety knowledge a plus. Must demonstrate excellent written and oral communication skills. Strong organizational skills required.

JOB KNOWLEDGE

Must demonstrate professionalism and excellent interpersonal skills. Must be a good listener and able to follow detailed instructions. Must be able to work independently on projects and met deadlines. Must check own work and keep errors to a minimum.

PHYSICAL REQUIREMENTS

Good overall physical health and personal stamina. Physical examination, including TB skin test or chest x-ray is required prior to employment.