Executive Assistant to the CEO Position Available In Hamilton, Tennessee

Executive Assistant to the CEO ezREIclosings LLC Chattanooga, TN Job Details Full-time From $48,000 a year 15 hours ago Benefits Paid time off Qualifications Meeting minutes Record keeping Correspondence management Google Docs Bookkeeper experience Filing Project coordination Mid-level 3 years Transcription Executive assistant experience (3-5 years) Task prioritization Calendar management Business support for CEO QuickBooks Organizational skills Presentation preparation Working as an executive assistant Empathy Appointment scheduling Phone call management Travel scheduling Meeting agenda preparation Personal assistant experience File organization Time management Travel planning

Full Job Description Job Description:

We are seeking a highly organized, experienced, and proactive Executive Personal Assistant to support the CEO of multiple fast-growing companies. This is a high-trust, high-responsibility, in-person role designed to protect the CEO’s time, reduce administrative friction, and allow for greater focus on revenue, partnerships, and strategic growth. This is not an entry-level administrative role— previous experience supporting a business owner or executive is required.

Responsibilities:

Phase 1: Foundational (First 30 Days) Manage a fast-paced calendar: meetings, calls, travel, reminders Organize email inbox, flag priorities, and draft responses Book domestic travel and manage itineraries Set reminders for bills, filings, and deadlines Organize passwords, account access, and internal files Participate in daily check-ins to align on priorities Phase 2: Advanced Support (Day 31-90+) Act as a gatekeeper: screen calls, emails, and incoming requests Liaise with CPAs, attorneys, vendors, and internal team members Run QuickBooks reports: P&L, cash flow, credit card summaries Track and report on financial activity with accuracy and discretion Create meeting agendas, summaries, and follow-up documentation Help optimize daily and weekly systems across business and life

Mission:

This role exists to free up the CEO to focus on revenue-generating and high-leverage activities. Every hour saved from admin work is reinvested into growth, strategy, and scale.

Required Experience & Qualifications:

Minimum 3 years of experience as an Executive or Personal Assistant Proficient in QuickBooks —must be able to run reports independently Strong organizational skills and ability to juggle multiple priorities Advanced proficiency in Google Workspace (Calendar, Docs, Sheets, Drive) Professional communication—both written and verbal High emotional intelligence and sound judgment Comfortable working with discretion and handling sensitive information Proven experience booking and managing travel arrangements Able to work in-person in Chattanooga, TN, Monday through

Friday Trust & Confidentiality:

You will have access to personal and business financials, legal files, and confidential correspondence. A signed confidentiality agreement is required. Integrity, loyalty, and discretion are non-negotiable.

Trial Period:

This role begins with a 90-day trial period , during which we assess performance, alignment, and trust. Our goal is to build a long-term, high-impact working relationship.

Compensation:

Salary is competitive and based on experience , with room for growth as responsibilities expand.

Location:

Chattanooga, TN — This is an in-person position only

Job Type:

Full-time Pay:

From $48,000.00 per year

Benefits:

Paid time off

Schedule:

Monday to Friday Ability to

Commute:

Chattanooga, TN 37411 (Required) Ability to

Relocate:

Chattanooga, TN 37411: Relocate before starting work (Required)

Work Location:

In person