Executive Assistant – Northshore Position Available In Knox, Tennessee

Executive Assistant – Northshore ORNL Federal Credit Union – 3.5

Knoxville, TN Job Details Full-time Estimated:

$45K – $58.7K a year 11 hours ago Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel DocuSign Mid-level Canva Project management Bachelor’s degree Budgeting Grammar Experience Communication skills Adobe Acrobat Editing Time management Office experience Full Job Description Please note this is an in-office position and not eligible for remote work . The deadline to apply for this opportunity is June 2, 2025.

Role :

Reporting to the Manager, Executive Support, the Executive Assistant professionally and confidentially provides administrative support to the Board of Directors, Chief Strategy and Growth Officer, and Executive Staff, ensuring the coordination and completion of duties in support of the executive administration of the credit union

Essential Functions & Responsibilities :

Provides support for both on and off-site events that contribute to a positive and collaborative work environment. This includes but not limited to, CSO team events, strategic planning sessions, staff meetings, town halls, and employee engagement events. Assists in material preparation and communication as needed. Prepares board and committee meeting packets, including preparing agendas, compiling board minutes, and editing documentation for formatting and accuracy. Collaborates with various departments to secure all required financial and other essential board packet documents in a timely manner. Manages board and/or executive calendars, including scheduling board and committee meetings, prioritizing and coordinating with staff and employees, and scheduling conferences, site visits, and other business travel. Manages board and/or executive travel logistics, including booking flights, hotels, and conferences, arranging transportation, and preparing itineraries. Organizes and maintains strategic documents, data, policies, procedures, and information to ensure efficient and easy retrieval. Compiles and prepares reports, presentations, and documentation for strategic planning, leadership meetings, and board meetings, as assigned. Tracks and reconciles expenses, manages receipts, inputs expense reimbursements into the system, monitors to ensure expenses are reimbursed, and ensures accuracy and compliance with organizational policies. Prepares and submits check requests and invoices to Accounts Payable for processing, ensuring timely and accurate payment to vendors and partners. Maintains inventory list and stock levels, processes supply orders, and manages orders to budget, ensuring that building supply levels are adequate at all times. Arrange and coordinate meetings, including scheduling, venue logistics, food ordering, and communication with participants. Performs other job-related duties as required.

Experience :

Three or more years of experience in office administration required, preferably supporting senior executives. Experience managing a Board portal or similar technology is preferred.

Education :

Bachelor’s degree in a business field, or equivalent combination of experience and education, required.

Other Skills Required :

Proficiency in Microsoft 365, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, Concur, and a Board portal software required Proficiency in Canva and DocuSign preferred Ability to adapt to and learn new technologies/systems/applications Must possess the ability to work with limited instruction, research, create, and deliver reports, interpret results and problem solve. Ability to manage small details of large events is required to ensure resources are available, risks mitigated, and events progress smoothly Must possess excellent organizational, time management, and multi-tasking skills Must possess knowledge of standard office administrative practices and procedures, and records management principles and practices. Excellent written and verbal professional communication skills are required Must be able to proofread and edit professional documents. Strong professional writing, including excellent grammar, is required. Must have a service-oriented and solution-oriented mindset and flexibility in tasks. Basic budgeting and project management skills are preferred. Must possess timeliness and follow-through in completing tasks. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.