Executive Assistant Position Available In Maury, Tennessee

Executive Assistant Spring Hill, City of (TN) Spring Hill, TN 37174 JOB The purpose of this classification is to perform executive and administrative duties in support of operations and activities for the City Administration and Mayor. This is a non-exempt position that reports directly to the City Administrator.

EXAMPLE OF DUTIES

Provides administrative support to the City Administrator, Assistant City Administrator and Mayor, including scheduling appointments and keeping a calendar of activities for management, making travel arrangements including transportation, hotel accommodations and other special needs.

Greets and screens visitors for the City Administrator, Assistant City Administrator and Mayor, including answering the telephone and responding to routine requests for information or assistance from employees, board members, the public, and other individuals, providing information and assistance, taking messages and/or routing to appropriate personnel.

Coordinates and plans for meetings and special events including, preparing agendas and meeting packets, attending meetings, transcribing board of Mayor and Aldermen meeting minutes, distributing documentation as appropriate, maintaining records or other tasks as necessary.

Provides word processing support to the City Administrator, Assistant City Administrator and Mayor, including composing correspondence, typing a myriad of legal and organizational documents, compiling data for inclusion in reports and other documentation.

Maintains staff directory and contacts listing, prepares reports, compiles, completes and prepares standard administrative forms, schedules, statistical tables, activity reports, accounting reports and other documents pertaining to city operations.

Maintains electronic and computer files for the city, organizes and updates filing systems and files, compiles and classifies data for filing, enters and retrieves data using database applications, verifies accuracy of files and makes corrections, creates and prints reports as required and performs backup of computerized files as needed.

Receives, records, and prepares administrative, personnel and financial documents such as purchase orders, work orders, calendars, expenditures and invoices, travel requests and other documents, obtains necessary approvals, identifies approved departmental expenditures and prepares for processing, forwards as appropriate for payment and maintains records.

Orders and maintains office supplies, performs errands related to city business.

Maintains current data related to city vehicles assigned to Administration for insurance purposes.

Provides assistance and backup coverage to the Human Resources staff, screening calls and greeting visitors.

Performs other duties as assigned

SUPPLEMENTAL INFORMATION EQUAL EMPLOYMENT OPPORTUNITY

STATEMENTThe City of Spring Hill is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law. If you need assistance or accommodation due to a disability, please email Chris Clausi, HR Director at cclausi@springhilltn.org.