Executive Assistant Position Available In Windsor, Vermont

Executive Assistant Athena Advocacy White River Junction, VT 05001

JOB TITLE:

EXECUTIVE ASSISTANT

Employment Classification

FULL-TIME FLSA

Classification

NON-EXEMPT

Department:

ALL THREE DEPARTMENTS

Reports to:

PRINCIPLE POSITION OVERVIEW

The Executive Assistant plays a vital role in supporting the Principal and ensuring the smooth and efficient functioning of administrative operations across the organization. This position provides high-level, confidential support to the Principal, staff.

DUTIES & RESPONSIBILITIES

The information provided below encompasses the functions and capabilities linked with this position.

Essential Functions:

Serve as the primary point of contact for internal and external stakeholders on matters involving the Principal, often of a sensitive or confidential nature. Exercise sound judgment in determining the appropriate course of action or response. Manage the Principal’s calendar, prioritize meetings, troubleshoot conflicts, and ensure timely delivery of background materials. Coordinate and prepare for meetings, including logistics, materials, and follow-ups. Provide travel planning and logistics, including registration for events, accommodations, and transportation. Draft and manage correspondence, reminders, and follow-ups on behalf of the Principal. Conduct background research and provide summaries as needed. Support preparation for internal and external speaking engagements and presentations. Maintain accurate and updated contact lists and records. Answer phone calls, route messages, and respond to inquiries promptly. Manage updates to social media accounts, grantee web profiles, blog posts, and other external communications. Perform other duties as assigned.

Knowledge, Skills & Abilities:

Exceptional organizational skills and attention to detail. Excellent written and verbal communication skills. Strong customer service orientation with a professional and courteous demeanor. Ability to manage multiple projects and priorities under tight deadlines. High proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Zoom. Ability to manage confidential information with discretion and integrity. Demonstrated ability to work independently and collaboratively across diverse teams. Experience with Adobe Acrobat Pro and Salesforce.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

The person in this position must possess the following requirements. Associates or Bachelor’s Degree from an accredited institution. Three years of experience in an executive support or related position.

Job Type:

Full-time Pay:

$50,000.00 – $60,000.00 per year

Benefits:

401(k) Paid time off

Work Location:

In person