Legal Secretary Position Available In Hillsborough, Florida

Legal Secretary The Forum Group Tampa, FL 33610 A nationwide law firm is seeking a Legal Secretary for its downtownTampa, FL office. Qualified candidates will have litigation experience with a stable job history. Skilled in ECF filing, docket calendaring, and litigation procedures is required. Experience with managing federal court cases is a plus. Must have superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, and able to work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Must be highly proficient in Microsoft 365 Word, Excel and PowerPoint. The legal secretary will assist several attorneys and be responsible for drafting correspondence, pleadings, and all other client or case related materials, enter time entries, court e-filings, pdf scanning of documents, travel arrangements and other clerical tasks as needed in a timely and accurate manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform complex and detailed administrative tasks for assigned attorneys and other attorneys as required, including final production of legal documents and correspondence
• Edit, format, print and revise all letters, memos, reports, forms, labels and other printed material
• Draft pleadings and perform e-filing with various State and Federal Courts
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format
• Facilitate meeting deadlines by keeping multiple agendas and provide timely reminders to attorney
• Enter attorneys’ time for timesheets and billing purposes
• Proofread all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact
• Perform routine filing and retrieve closed files when requested
• Handle expense reimbursements
• Maintenance of schedules and calendars, route incoming calls, mail, and visitors
• Maintenance of Firm files and records
• Prepare, edit and format closing documents, signature pages and binders
• Assist with the opening of new client matters and the gathering of pertinent information to complete task
• Manage attorneys’ calendars, coordinate meetings, schedule conference rooms, and make travel arrangements as required
• Assist with billing processes including entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
• Provide backup to other secretaries as needed
• Other duties as assigned

ESSENTIAL KNOWLEDGE. SKILLS AND ABILITIES

• 3-5 years commercial litigation experience preferred
• Skilled in ECF filing, docket calendaring, and litigation procedures is required
• Requires strong multitasking skills and the ability to thrive in a fast-paced environment
• Experience with managing federal court cases is a plus
• Must have superior communication and organizational abilities
• Must be a self-starter and detail-oriented
• Must have an enthusiastic and energetic team attitude
• Able to thrive in a challenging environment is essential
• Must be highly proficient Word and Excel and competent in PowerPoint
• Able to travel for trials, arbitrations, hearings, or any other case related projects
• Able to work overtime as needed
• Must be able to carry/life up to 20 lbs.

Job Type:

Full-time Pay:

$60,000.00 – $80,000.00 per year

Benefits:

401(k) Dental insurance Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Schedule:

Monday to Friday Ability to

Commute:

Tampa, FL 33610 (Required) Ability to

Relocate:

Tampa, FL 33610: Relocate before starting work (Required)

Work Location:

In person