Legal Secretary Position Available In Hillsborough, Florida

Legal Secretary#25-61458
Tampa, FL
All On-site Job Description

JOB DESCRIPTION

Job Title:

Legal Secretary

Duration:

12 Months (possible extension or conversion)

Location:

Tampa, FL 33610 – Hybrid Job Description

Responsibilities:

• Provide legal support activities related to legal operations, including litigation, discovery, settlements, and negotiations.
• Execute, review, process, and track legal documentation and records. Complete varied work requests, often with tight deadlines, ensuring accuracy and efficiency.
• Participate in legal programs and projects aimed at process improvement and enhanced legal support solutions. Collaborate with other business functions to support these initiatives.
• Gather information from internal and external stakeholders, including interacting with peers and management, to contribute to the development of legal solutions.
• Stay abreast of regulatory changes, new regulations, internal policy updates, and legal developments.
• Provide legal support for Significant Events, maintaining the Significant Event tracker, organizing related files, and compiling quarterly control documentation.
• Assist in ensuring team compliance with internal investigation standards and minimum ethics office requirements, including timely updates in the Case Management System (CMS), uploading investigation plans and reports, etc.
• Support risk and control initiatives by assisting with the development and maintenance of HR Legal guidelines, ensuring timely invoice approvals, Matter Cost Allocations (MCA), self-identified issue reporting, and Passport updates.
• Support the implementation of Global Legal Solutions (GLS) initiatives within Legal Matter Coordination (LMC) teams.
• Provide paralegal support for non-litigation matters handled by outside counsel, such as opening matters and managing document exchange.
• Maintain and distribute the team’s coverage chart to relevant partners.
• Contribute to the development and maintenance of a repository of globally accessible templates, key HR documents, etc., to promote global consistency where possible, considering local laws.
• Assist in maintaining a repository of arbitrator feedback.
• Compile centralized reports of employment law matters from Passport to provide visibility for HR Legal leadership.
• Support cross-Legal communications, including gathering updates for the weekly bulletin and contributing to HR Legal website content.

Qualifications:

• 5-8 years of relevant experience, preferably including experience in a legal support role. Financial services experience is a plus.
• Demonstrated ability to manage complex documentation with strong organizational skills and attention to detail.
• Excellent interpersonal and project management skills.
• Strong communication skills, with the ability to interact effectively with colleagues at all levels.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Knowledge of the financial services industry is beneficial.

Education:

• Bachelor’s degree “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

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