Legal Secretary Position Available In Miami-Dade, Florida

Legal Secretary Miami, Florida | Direct (Permanent) Full Time | NA April 29, 2025 |

Job ID:

1408927_1745940467 Job Summary An international law firm seeks a Legal Secretary for their Miami offcice located in the Brickell area of Miami.
Duties and Responsibilities
Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)
Knowledge of Document Management Systems (i.e., DeskSite)
Strong organizational skills and attention to detail
Good judgment and strong interpersonal communication skills
Strong analytical and problem solving skills
Strong time management skills
Requires strong computer and Internet research skills
Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner
Ability to work independently and anticipate needs of assignments
Maintains composure while meeting multiple deadlines (even with frequent interruptions)
Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s)
Conserves assignments’ time by reading, researching & routing email correspondence
On behalf of assignments, liaise with various support departments of the Firm
Maintains assignments’ calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments
Analyzes, allocates, processes and monitors complex expense reports
Maintains and updates assignments’ client/matter lists, Outlook contacts and Marketing mailing lists
Responsible for assignments’ annual mailings
Researches and routes correspondence
Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents
Proofreads and reviews all work produced
Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)
Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms
Coordinates client billing with billing specialist
Enters, proofreads and finalizes assignments’ time entries on a daily basis;
Maintains assigned lawyers’ files pursuant to the Firm’s Policy on Records Management
Support visiting lawyers/clients when required
Ability to work well with all levels of internal management and staff as well as outside clients and vendors
Works harmoniously and effectively with others as part of a team
A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions
Exercises confidentiality and discretion
Volunteers to assist others and seeks out work during slow periods in workload
Continues to develop skills and abilities
Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices
Other duties, as assigned Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Education and/or

Experience:

Required:

High school diploma or general education degree (GED)
Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint)
Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group’s systems and procedures (e.g., court procedures, closings)

Preferred:

B.A. or B.S. degree from an accredited college or university
Previous experience in a professional services firm (not necessarily all in a law firm)
Advanced proficiency in Spanish language
Types accurately at 60-70 wpm
Proficiency in advanced functions of Microsoft suite (e.g., Adobe)
Excellent command of Blackline packages such as DeltaView 1408927_1745940467