Litigation and Corporate Transactional Practice Assistant Position Available In Miami-Dade, Florida

Litigation and Corporate Transactional Practice Assistant 3.9 3.9 out of 5 stars Miami, FL Practice Assistant A national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. The firm is currently searching for a Practice Assistant for their Miami, FL. This individual will support members of the Litigation and Corporate teams so combined litigation and corporate transactional experience is a plus. Candidates must be bilingual with Spanish and English.

Essential Duties and Responsibilities:

Type, proofread, format and edit correspondence, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of documents. Run conflict checks, prepare engagement letters and open new client and new client matters within our onboarding system. Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations. Prepare documents for filing in State and Federal courts. Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies. Schedule appointments and meetings; make travel arrangements; set-up conference calls and video meetings. Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines. Prepare and submit expense/reimbursement reports. Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product. Work as a team and in conjunction with Attorneys and Business Professionals in specified practice area(s) and office/Firm wide. Liaise with document services for all document production projects. Keep abreast of practice-specific laws, rules, processes and procedures. Effectively communicate with clients, colleagues, court personnel, and opposing counsel, as directed. Work individually and in collaboration with the attorneys to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability. Conduct basic research/analysis, as directed, including due diligence of companies and individuals. Other duties as assigned.

Required Education/Experience:

A minimum of three years of experience as a legal assistant in a law environment, or comparable experience. High school diploma required. College degree a plus. Familiarity with entity formation, annual reports and related corporate documents, as well as filings on Florida Sunbiz. Willingness to learn and operate in other practice areas, as needed. Prior use of a document management system (NetDocs) a plus. Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams and Zoom. Ability to organize/prioritize workload and work in a fast-paced environment. Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff. Ability to problem-solve and anticipate issues/problems. Strong attention to detail, initiative, and follow-through. Must have a positive-can do, team-oriented attitude. Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines. Ability to work overtime, as needed.

Benefits:

Hybrid schedules available Competitive salary and generous Paid Time Off Insurance – Medical, Vision, and Dental 401K Program WorkWell wellness program, including free use of the Calm App Caregiving assistance with Bright Horizons (child, elder, and pet care) Subscription to LinkedIn Learning Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)