Operations Assistant Position Available In Erie, New York

Operations Assistant Lippes Mathias

LLP – 3.4

Buffalo, NY Job Details Full-time $20 – $23 an hour 5 hours ago Benefits Profit sharing Health savings account AD&D insurance Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Employee discount Qualifications Microsoft Office Administrative experience Bachelor’s degree iManage Organizational skills Associate’s degree Document management systems Communication skills Entry level Full Job Description We are seeking a detail-oriented and proactive Operations Assistant to support the daily administrative and operational functions of our law firm. The role is essential in ensuring smooth office operations, supporting attorneys and staff, and maintaining a professional and efficient work environment.

Key responsibilities:

Assist with day-to-day operations, including copy center. Stock paper at all printers/copy machines daily Maintain and organize client files (physical and digital) in compliance with firm policies and legal standards. Retrieve, sort, and distribute incoming mail Maintain general cleanliness of conference rooms and office Complete pickup/delivery requests and general errands Clean out workspaces and offices for employee departures and arrivals Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events Provide general administrative support to attorneys and legal staff. Other duties as assigned.

Qualifications:

Associate’s or Bachelor’s degree preferred; relevant experience may substitute. 1-3 years of administrative or operations experience, preferably in a legal or professional services environment. Strong organization and multitasking skills. Excellent written and verbal communication. Proficiency in Microsoft Office Suite and legal practice management software (e.g. ProLaw, iManage). Discretion and professionalism in handling confidential information.

Preferred skills:

Familiarity with legal terminology and procedures. Experience with document management systems.

Salary range depending on experience:

$20-$23/hour The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range. Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 16 offices and nearly 220 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes. To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/ Along with competitive pay, as a full-time employee you are eligible for the following benefits: Highmark

BCBS PPO/POS

plans > 4 medical plan options including 2 HDHP/HSA qualified plans Dental plan (including orthodontic coverage) Vision plan Health Savings Account (HSA) Healthcare and Dependent Care Flexible Spending Accounts (FSA) Paid time off (PTO) inclusive of vacation, sick and personal leave 401(k) with guaranteed safe harbor contribution plus profit sharing Term Life and AD&D Short-term and long-term disability Additional Voluntary benefits: Specified Disease, Hospital and Accident plans Employee Assistance Program including mental health support Legal work discount program