Office Assistant Position Available In New York, New York

Office Assistant Spivak Lipton LLP New York, NY 10018

• Hybrid work Office Assistant (Full-Time or Part-Time) New York, NY | Legal Industry | $40,000
• 52,000 We are a well-established New York law firm seeking a dependable and detail-oriented Office Administrative Assistant to provide direct support to our Firm Administrator and attorneys , and assist in daily office operations. This position involves handling confidential information and requires strong organizational and multitasking skills. The role is available as full-time (10:00 AM
• 6:00 PM) or part-time (1:00 PM
• 6:00 PM, 3-5 days/week) , based on the candidate’s availability.

Key Responsibilities:

Administrative & Legal Office Support Provide administrative assistance to attorneys, legal assistants, and the Firm Administrator Support the Firm Administrator with confidential and operational matters Prepare, draft, and edit documents and correspondence with accuracy Enter attorney time via Timeslips Maintain and organize both office and case files (digital and paper) Assist with reception coverage, answering phones, greeting guests, and managing mail Office Operations & Coordination Assist in tracking budgets, processing expenses, and handling vendor communications Coordinate firm meetings (including Zoom setup, Doodle polls, and calendaring) Take detailed minutes at all staff meetings Manage office supplies, deliveries, and general errands Oversee office equipment maintenance (copiers, postage meters, etc.) Maintain computer hardware and office equipment inventory Serve as second contact for IT-related matters Records & Compliance Manage the firm’s document management and records system Oversee library subscriptions and physical/legal publications Ensure as the designated

Site Officer Qualifications:

Minimum 1 year of relevant administrative experience High level of discretion with confidential information Excellent communication, organizational, and time management skills Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) Able to work independently and collaboratively in a fast-paced environment Willingness to work occasional overtime (evenings), sometimes on short notice

Work Schedule:

Full-time:

Monday-Friday, 10:00 AM

• 6:00 PM (hybrid: 4 days onsite / 1 remote after 8-week training)

Part-time:

1:00 PM

• 6:00 PM, 3-5 days/week (all days on-site) Occasional overtime required

Compensation & Benefits:

Salary:

$40,000

• 52,000 (commensurate with experience; pro-rated if part-time) Medical and dental insurance for full-time employees Paid vacation, sick leave, holidays, and two (2) floating holidays (pro-rated if part-time) Monthly TransitChek (MetroCard) 401(k) and profit-sharing plan after one year of service

Work Environment & Physical Requirements:

Primarily desk-based with computer use; light filing and lifting (files, supplies) May include local errands or attendance at offsite meetings We’re looking for a proactive, reliable team player who is eager to take ownership of key office functions and support a collaborative legal team. If that’s you, we encourage you to apply today!

Job Types:

Full-time, Part-time Pay:

$22.29

• $26.84 per hour Expected hours: 21
• 35 per week

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Paid time off Parental leave Retirement plan

Schedule:

Monday to Friday Ability to

Commute:

New York, NY 10018 (Required) Ability to

Relocate:

New York, NY 10018: Relocate before starting work (Required)

Work Location:

In person