LICENSE CLERK Position Available In Autauga, Alabama

LICENSE CLERK AUTAUGA COUNTY COMMISSION

Prattville, AL 36067 JOB Under the supervision of the License Supervisor, the License Clerk collects tag and title taxes and fees, and issues licenses. The employee processes, issues and renews tags for vehicles and boats; accomplishes vehicle titling; and issues and renews various types of licenses. Employee collects cash, issues receipts and balances cash drawer daily. The employee also operates computer terminal for issuing licenses, tag receipts and motor vehicle licenses. The employee prepares daily reports, and updates computerized data. The License Clerk is cross-trained in other functions of the Department to facilitate efficiency and customer service.

EXAMPLE OF DUTIES ESSENTIAL FUNCTIONS

The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.

ESSENTIAL FUNCTION

License Issue. Performs functions and activities related to issuing licenses to citizens of the County. Determines the proper code sections pertinent to the issuance of the county/state privilege license; determines which sections are required to sell merchandise.

Determines the types of businesses and the privilege license(s) required of the business.

Outlines the basis for license amount.

Obtains affidavit or certificate for the purposes of issuing business licenses.

Prepares notices and affidavits for privilege license renewal; collects penalty and interest charges for delinquent renewals.

Determines whether customers can transfer boat registration or if new decal is needed.

Obtains completed medical forms for permanent or temporary disability before issuing disabled fishing license.

Issues driver’s licenses and driver’s license renewals following State and departmental protocol.

Issues hunting and fishing licenses in accordance with Dept. of Conservation and Natural Resources guidelines.

ESSENTIAL FUNCTION

Tag Issue and Registrations. Performs activities related to the vehicle and boat registration and tag issue in accordance with State and County policy. Generates vehicle master record from title application provided by dealers, finance companies, and tag tax receipt from other Alabama licensing officials.

Conducts renewals of vehicle tags and registration.

Determines registrant’s legal residence.

Verifies proper documents are available to complete vehicle registration and/or title transfer in accordance with state law.

Determines the appropriate transfer of current and expired Alabama license tags.

Determines the appropriate vehicle license plate based on the registrant’s gross weight highway usage.

Assigns correct tag type as stated in the State Motor Vehicle Handbook to ensure correct fee collection.

Prepares state application for registrant’s authorization on all personalized license tag sales, amateur radio tag sales, antique tag sales and VIN plates for homemade trailers.

Reviews and applies procedures from the State Motor Vehicle Handbook as adapted from the Code of Alabama, 1975.Verifies that correct tag penalties and interest are reported and collected as mandated by state law.

Validates that tag fees correspond with prorated amounts due as established by State’s Staggered Registration system.

Secures the correct year and month decal to a newly assigned metal plate; or provides decals with tag and tax receipt during registration.

Verifies the proper certification of veterans prior to issuance of certain distinctive military tags as mandated by state law.

Validates and collects payment of Federal Heavy Use Tax prior to issuance of certain large truck tags as mandated by federal law.

Determines proper authorization is received prior to issuance of handicapped parking tags, decals and placards; active reservists and National Guard license tags; and any other distinctive license plate (i.e. firefighter or rescue squad members).Verifies the payment of citations for improper tags issued by State Revenue Officers prior to issuance of license tags.

ESSENTIAL FUNCTION

Title Processing. Performs activities related to the proper titling of vehicles in accordance with State and County policy. Determines availability of proper documents to complete title transfer in accordance with state law.

Verifies that the federal odometer criteria are met.

Inspects vehicles and trailers; verifies VIN number on all first Alabama title requests vehicles as required.

Ensures recorded information on title document is complete and accurate, including buyer and seller signatures and addresses, odometer reading, date of sale, and lien release or lien assignment.

Ensures attached documents and affidavits are reviewed for completeness and acceptability.

Assists applicants with obtaining and completing state forms and correction affidavits.

Prepares title application and verifies accuracy with the customer by mutual signatures prior to submitting title application to state DMV.Reviews and validates applicant’s signature, mailing address, and resident address with owner’s name on title application prior to completion of transaction; corrects and reprints if necessary.

Processes and secures copies of title applications, files appropriately.

Prepares and processes titles for manufactured homes.

Processes and coordinates for duplicate or replacement titles.

Determines appropriate lien information for title applications.

Processes corrections on rejected titles and title applications.

ESSENTIAL FUNCTION

Tax/Fee Collection. Processes and collects appropriate taxes and fees for registration and titling of vehicles and boats; and for the issue of various types of licenses in accordance with State and County policy. Distinguishes all vehicles as Class II or Class IV personal property as specified in the State Uniform Motor Vehicle Valuation Manual.

Reviews and applies procedures for vehicles registered under the International Registration Plan, the assessment for ad valorem taxes of autos, trucks, motorcycles, motor homes, travel trailers, campers, semi-trailers and utility trailers, the collection of escaped ad valorem taxes on motor vehicles, vehicle registration for nonresident military personnel under the Soldiers and Sailors Civil Relief Act of 1940, ad valorem tax exemptions for disabled persons and certain organizations, and ad valorem tax liens on salvaged vehicles as specified by state law.

Calculates ad valorem tax due date after studying registration package provided by the registrant.

Calculates ad valorem tax due at the next renewal month for registration and labels master record for proper assessment.

Ensures correct ad valorem penalties and interest are reported and collected.

Calculates purchase price of a vehicle for the proper collection of casual sales tax between individual sales.

Calculates purchase price of a vehicle for the proper collection of use tax from licensed dealer sales.

Determines the appropriate market value of vehicles, trailers and motor homes for proper assessment.

Calculates purchase price on a manufactured home to ensure proper collection of casual sales tax or use tax on sales.

Verifies vehicle liability insurance prior to registration, utilizing the state online web-based system.

ESSENTIAL FUNCTION

Financial Management and Audit Control. Verifies that fees and data are collected accurately following departmental rules & regulations. Collects appropriate fees from registrant prior to license issuance; makes correct change as required.

Secures all monies in cash drawer.

Verifies starting cash amount in cash drawer prior to each business day.

Verifies and reconciles any shortages or overages at the end of the day.

Generates daily cash collection summary spreadsheets; compiles to a monthly report and saves for auditing purposes.

Reconciles end of day listing with all file copies of tag and tax receipts issued to registrants.

Reconciles end of day listing of all license tags and decals sold with cash collection.

Verifies end of day listing of all license tags and decals sold with individual receipts.

Follows office procedures for inventory control on all state assigned license tags, tag decals, temporary tags, and handicapped parking decals and placards.

Prepares and secures all daily receipts of licenses and registrations for filing.

Prepares affidavits of disability for veterans tag exemption.

Prepares affidavits for nonuse status on certain vehicles.

Prepares copies of all bills of sale, support documents for certain distinctive tag prerequisites or tag exemptions, IRS Form 2290, and handicapped parking applications and files appropriately.

ESSENTIAL FUNCTION

General Clerical Duties and Customer Service. Performs office and customer assistance activities to ensure efficient operation and workflow of the Revenue Office. Greets customers, provides timely and helpful assistance, and refers them to appropriate individual or office, if required.

Promptly answers telephone, routes calls, reports messages, and provides information.

Assists customers in obtaining necessary information and documents for registration.

Provides customers with state forms; offers assistance for completion.

Prepares written correspondence to customers when action is required.

Updates tag master records for registrant name and address changes.

Researches registration suspensions.

Reviews vehicle registration fees and data by phone or in person with family members of the registrant.

Prepares monthly mailers; sorts by zip code; applies correct postage.

Performs bank deposits and post office runs.

Restocks tag bins as supplies are exhausted.

Creates monthly file boxes and prepares files for storage.

Performs other duties as assigned.