Case Clerk Position Available In Pulaski, Arkansas

Case Clerk

PULASKI COUNTY – 3.6

Little Rock, AR Job Details $29,991.78 – $39,461.76 a year 1 day ago Qualifications Word processing Writing skills Basic math Filing High school diploma or GED Legal administrative experience Computer skills Clerical experience Grammar Experience Entry level

Full Job Description Department:

Prosecuting Attorney Position Control Number:

0416-060

FLSA Status:

Non-Exempt, position is eligible for overtime

Safety Sensitive Designation:

This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:

No Opening Date:

June 11, 2025

Closing Date:

June 17, 2025 at 11:59 PM This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible. An Equal Opportunity Employer

JOB SUMMARY

Responsible for the establishment and maintenance of all case files processed within the Prosecuting Attorney’s Office; prepares and files all legal documents necessary for case prosecution.

ESSENTIAL JOB FUNCTIONS

Initiates case files for cases received from originating agencies; ensures all supporting documents are included; enters all case data into computer systems; prints labels and defendant cards for each case file. Orders any documents missing from a case from the appropriate agency; obtains prior criminal history from

ACIC/NCIC

computer. Assigns case to an appropriate division based on the type of crime such as drug, domestic violence, or gang-related; forwards to attorney to obtain file decision. Prints out witness lists for the assigned attorney. Maintains an index card file on all case files indicating the status of the case. Prepares felony information by writing charge as indicated by the Deputy Prosecuting Attorney; inputs charge into the computer. Files felony charge information sheet with the Circuit Court’s Office. Receives case number from the Circuit Clerk’s Office; records number in the computer and/or manual records. Prepares jury instructions and verdict sheets as specified by state law for charges indicated by the attorney. Maintains records of all cases in pending case files, closed case files, or files checked out to Deputy Prosecuting Attorneys. Receives weekly court dockets; pulls all needed case files for review by Deputy Prosecuting Attorneys. Prepares PEN orders to bring prisoners from the penitentiary, other jails, or youth correction facilities for court appearances as defendants or witnesses; obtains judge’s signature and files with the Circuit Clerk’s Office. Prepares subpoenas, motions, responses to motions, judgments, orders, writs, etc. as requested by attorneys; obtains appropriate signature and files with the courts. Provides copies of all motions filed with the court to the defendant’s attorneys. Receives case files from attorneys showing case dispositions; prepares judgments, commitments, and amendments for case disposition such as probation, suspended imposition, acquittal by mental disease, etc. reflecting exact instructions of the court. Inputs case disposition into computer; closes case files. Prepares extradition papers as requested by Deputy Prosecuting Attorneys; sends to Governor’s Office for signature. Pulls files and cards upon receipt of Motions for Expungement. Answers questions concerning case status and court times for witnesses, defendants, and attorneys; ensures the confidentiality of all juvenile records and other records as required. Assists the public with completion of complaint forms; answers questions concerning processes involved with filing a complaint through the Prosecutor’s Office. Maintains computerized records of complaints filed and actions taken. Collects payment for hot checks as a backup for the Hot Check Administrator. Answers and directs phone calls; greets visitors to the Prosecutor’s Offices. Distributes mail to appropriate offices within the Prosecutor’s Office. Makes travel reservations and arrangements for victims and witnesses. Types, transcripts, and other documents by use of a transcription machine as needed.

SECONDARY DUTIES AND RESPONSIBILITIES

Performs other related duties as required.

PERSONNEL SUPERVISED

None

WORKING CONDITIONS

Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS

REQUIRED

SKILLS, KNOWLEDGE, AND ABILITIES

Considerable knowledge of office practices, procedures, equipment, and terminology. Considerable knowledge of legal terminology. Considerable knowledge of the court system and legal processes. Good knowledge of grammatical construction and spelling. Good knowledge of filing and recordkeeping systems. Some knowledge of basic mathematics. Ability to read and interpret state and Federal law. Ability to establish and maintain detailed recordkeeping systems. Ability to communicate clearly and effectively both orally and in writing with fellow employees, court personnel, law enforcement agencies, attorneys, and the general public. Ability to handle confidential material in a reliable manner. Ability to attend work regularly and reliably. Skill in the operation of a computer terminal. Considerable skill with word processing.

PHYSICAL REQUIREMENTS

Ability to hear and speak sufficiently to communicate information individually and to groups. Digital dexterity is needed for the operation of a computer keyboard and calculator. Visual acuity is needed to observe work performance and the use of a computer monitor. Ability to travel to various locations within Pulaski County work sites.

EDUCATION AND EXPERIENCE

Completion of high school or equivalent with advanced secretarial training including word processing; some experience in clerical recordkeeping, legal secretarial, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities. Employment is contingent upon the successful completion of an

ACIC/NCIC

check. Must be able to obtain

ACIC/NCIC

certification. Prefer Notary Public or ability to become a Notary Public.

ACCESSIBILITY NOTICE

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact or call (501) 340-6110.