Inmate Records Specialist Position Available In Pinellas, Florida

Inmate Records Specialist Pinellas County Sheriff’s Office $50,094.00 – $72,636.00 / yr United States, Florida, Clearwater Jun 16, 2025 GENERAL

DESCRIPTION

Under the general direction of an Inmate Records Shift Supervisor, this position is responsible for accurately entering demographics, booking and case information into the Jail Management System for individuals taken into custody, and performing such related activities as accepting bonds, accessing and running

NCIC/FCIC

responses for warrant checks, processing releases, evaluating criminal histories and disbursing money to inmates leaving the facility. This position is also responsible for transcribing and processing each day’s court orders and dockets and handles a large volume of interaction with the Clerk of the Court, the public, media, bond agents, and local and federal agencies. Further, this position performs technical and administrative work to document inmate population and trends through creation of reports and graphs and acts as liaison with other components and agencies to coordinate movement of inmates. Work is reviewed through observation and results obtained. Shift work required.

SUPERVISES OTHERS

No Generates, reviews, and disseminates and/or retrieves and enters court calendar(s) information, utilizing agency computerized database systems, to update inmate status(es) and verifies same, for completion Reviews all applicable data fields/files/reports/documents/correspondence to ensure they are complete and accurate and corrects discrepancies Reviews and processes consulate notifications for foreign born inmates and responds to inquiries from foreign national consulates and embassies regarding foreign national arrests
Assists in arranging official visits within the facility by foreign consulates
Liaises with other law enforcement, court and judicial components
Compiles felony, misdemeanor, circuit civil, and domestic court advisory lists for all newly booked inmates daily Accepts, reviews, and assigns bond information on arrest affidavits, complying with Florida State Statutes, Florida Legislature, and established bond schedule
Creates an inmate’s initial file based on booking paperwork received
Performs search for outstanding warrants nationally and statewide
Accesses various databases to ensure courts are aware of special handling of certain inmates as required by Florida Statute (VFOSC, HRSO, etc.)
Prepares paperwork, making proper notification of pending releases and reviews entire file to ensure all charges have been disposed of correctly
Generates and prints letters to victims for notification of an arrest or release
Performs release process for inmates with accuracy and efficiency, answering inmate/offender/detainee questions
Processes inmate/offender/detainee request forms and, as appropriate, researches and responds to said request
Receives, verifies and processes surety bonds, cash bonds, child support purges and surrender certificates
Receives funds, issues receipts and processes monies collected
Releases inmate funds to authorized persons, verifying the amount of funds and identification of the person accepting the money
Balances cash drawer
Reviews public record and media requests, redacting information based on Florida Public Record Laws
Compiles inmate population statistics for dissemination to other entities, agencies, grants and surveys
Oversees and coordinates inmate transfers to and from federal agencies, completing, updating, and submitting required documents and forms
Maintains federal inmate statistics and population records
Prepares and disseminates costs regarding inmate housing and submits to appropriate entity for payment
Reports on compliance and violations of the Juvenile Justice and Delinquency Prevention Act as required by the State
Reports monthly, to the State, the population of inmates by category
Ensures access to secured areas is denied to all unauthorized personnel or individuals
Provides accurate and complete information, assists with the training of new members, and coaches new employees, members of other agencies and/or volunteers
Regular and reliable attendance is required as an essential function of the position
This position is considered essential and, in the event of an emergency or natural disaster, will be required to report to work
Participates in Sheriff’s Office recruitment and community relations activities as directed This list is not intended to be all-inclusive and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary

QUALIFICATIONS

Graduation from an accredited college or university with an Associate’s Degree
Or four (4) years’ experience in a related field
Or equivalent combination of education and experience
Data entry score of 80% accuracy
Consideration for this position requires a credit check

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the criminal justice system, agency General Orders and Standard Operating Procedures, and ability to apply such knowledge in the performance of job responsibilities
Ability to communicate effectively, both orally and in writing
Skill in problem solving and decision making Ability to enter and/or retrieve information from computer systems and use a variety of office and computer equipment and related software to complete job requirements Ability to look beyond surface issues to identify and analyze problems and develop effective responses and solutions
General comprehension skills to understand plans and concepts and translate such plans into actions, verbally and in writing, as well as interpreting and communicating inmate information, court orders/dockets
Ability to efficiently organize, prioritize, schedule and manage daily work activities, tasks, and special assignments
Strong Interpersonal communication skills
Time management skills
Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace The physical abilities listed below are estimates of time spent during a typical work day to perform essential functions and responsibilities. Members in this position may be required to

PHYSICAL ABILITIES

Sit up to 6 hours per day
Stand up to 1 hours per day
Walk up 1 hours per day
Occasionally lift up to 20 lbs.
Occasionally bend, squat, reach, kneel and twist Applicants must be tobacco/nicotine-free during length of employment. The Pinellas County Sheriff’s Office strives to provide our employees with the best benefits possible. Some of the benefits are Annual Leave (120 hours), Health Insurance, Wellness Incentives, and Education Assistance Program. The Pinellas County Sheriff’s Office is an EEO/ADA employer and is committed to being a drug free workplace.

TO APPLY FOR THIS POSITION, VISIT OUR WEBSITE

https:// www.pinellassheriff.gov Any questions can be directed to Human Resources at 727-582-6208 or employment@pcsonet.com