Deputy Clerk IV – Juvenile Court Position Available In Cobb, Georgia

Deputy Clerk IV – Juvenile Court

Salary
$2000 – $2549 Hourly
Location Juvenile Court Marietta, GA
Job Type
Full-Time
Job Number
04251
Department
Juvenile Court
Opening Date
06/25/2025
Closing Date
7/2/2025 11:59 PM Eastern
Grade Code
105
DESCRIPTION
BENEFITS
QUESTIONS
Position Information
The purpose of this classification is to provide administrative and clerical support to the assigned Court
Essential Functions
Leads and coordinates daily work activities of assigned crew or co-workers: confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex situations or problems and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations
Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution
Processes various court-related documentation in accordance with court procedures and designated time frames: prepares, receives, responds to, and processes subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities
Enters data from court and legal documents into computer systems, databases and applications: scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems
Performs accounting duties specific to assignment: collects, records and processes court payments, taxes, recording fees, and other items; balances funds received; reviews, prepares and maintains various financial documents such as purchase requisitions, support payments, invoices or other items; submits invoices for payment; investigates and resolves billing discrepancies, claims and questions; communicates with vendors and service providers regarding billing issues; performs balancing and disbursement of funds; and reconciles bank statements
Maintains court calendar: schedules dates and times for hearings, motions, and trials; communicates instructions regarding paperwork and court appearance/process; records case numbers in court date/time logbook; prepares calendar for publication; and reviews weekly court calendar to ensure accuracy
Coordinates and processes purchasing activities: coordinates with vendors for products or services; determines and communicates specifications; prepares and submits requisitions and purchase orders; monitors status and accuracy of purchase requisitions; and may serve as department purchasing card representative
Participates in special projects as requested by assigned judge; may coordinate staff activities with those of other units or divisions; attends court as required for arraignments, motions, pretrial and trial court calendars, and/or court proceedings for entries, sanctions, and terminations; and testifies during court hearings as required
Performs other related duties as assigned
Minimum Qualifications
Associates degree in Business Administration, Public Administration or related field required; supplemented by four years of experience providing administrative support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
Physical Abilities
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds) Tasks may involve extended periods of time at a keyboard or work station
Sensory Requirements
Some tasks require the ability to communicate orally