City Clerk Position Available In Oktibbeha, Mississippi

City Clerk City of Starkville Starkville, MS 39759 GENERAL

POSITION SUMMARY

This executive-level position provides strategic oversight and operational management of the City Clerk’s Department. The City Clerk is responsible for managing municipal elections, serving in an administrative capacity to the Mayor and Board, attending and recording all Board meetings, and acting as the official custodian of city records including the preparation, reproduction, publication, and preservation of vital, historical, and permanent documents. Work is evaluated through audits, periodic reports, and program assessments. This is an appointed position.

ESSENTIAL JOB FUNCTIONS

• Provide strategic leadership and executive-level oversight of the City Clerk’s Department, ensuring efficient delivery of services and regulatory compliance.
• Develop and implement departmental goals, objectives, policies, and procedures in alignment with the City’s strategic direction.
• Supervise, mentor, and evaluate departmental staff; handle personnel issues, establish performance goals, and provide professional development opportunities.
• Assist in the preparation and administration of the department’s annual budget; monitor expenditures, analyze financial trends, and support the implementation of sound fiscal management practices.
• Collaborate with the Mayor, Board, department heads, and outside agencies to support citywide initiatives and programs.
• Attend all City Board meetings and work sessions; prepare detailed agendas and synopses; document proceedings; and produce accurate, timely meeting minutes.
• Maintain an accurate record of Board proceedings, including votes, motions, ordinances, resolutions, and official actions.
• Ensure compliance with the Mississippi Open Meetings Act, including timely publication of meeting notices, agendas, and minutes.
• Serve as the official custodian of all City documents, including ordinances, resolutions, contracts, proclamations, and other permanent or historical records.
• Establish and oversee citywide records management and retention programs; coordinate with all departments to ensure proper handling, archiving, and destruction of documents in accordance with state law and best practices.
• Certify and attest official documents; authorize use of the City seal; and execute related clerical duties required for maintaining government transparency and accountability.
• Administer all aspects of municipal elections, including ballot preparation, polling place coordination, training and certification of election officials, and compliance with election laws and deadlines.
• Manage absentee voting procedures, the publication of qualified voter lists, and the accurate tabulation and certification of election results.
• Certify candidate qualifications; manage submissions of financial disclosures and ethics filings in accordance with the Mississippi Ethics Commission.
• Manage municipal license issuance (business, privilege, etc..) and other regulatory functions in compliance with city ordinances. Make timely bank deposits.
• Act as a liaison between the City Clerk’s Office and the public, community organizations, businesses, governmental agencies, and other external stakeholders.
• Respond to public inquiries and requests for information; provide assistance in researching City records, Board actions, ordinances, and other municipal matters.
• Ensure quality, professional customer service to residents, Board members, city staff, and the general public.
• Promote open government and transparency through timely publication and communication of public information.
• Retrieve, open, and distribute incoming mail; prepare and mail outgoing correspondence.
• Perform daily administrative and clerical duties, including data entry, telephone coverage, document photocopying, and file maintenance.
• Ensure the integrity, security, and confidentiality of sensitive documents and personnel records.
• Perform other duties as required by state statute or as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Federal, state, and municipal laws, codes, and regulations applicable to the operations of a City Clerk’s Office.
• Legal requirements and ethical standards related to public records, open meetings, municipal elections, and government transparency.
• Principles and practices of public administration, local governance, budgeting, and organizational management.
• Modern records management systems, digitization processes, and retention scheduling.
• Election laws and procedures, including coordination with county and state election officials.

Skills and Ability to:

• Exercise sound judgment, discretion, and diplomacy in managing confidential information and politically sensitive matters.
• Plan, assign, supervise, and evaluate the work of staff effectively and constructively.
• Communicate clearly, concisely, and professionally—both orally and in writing—with elected officials, staff, legal counsel, media, and the public.
• Analyze complex issues, evaluate policy implications, and present information and recommendations to decision-makers.
• Maintain accuracy and attention to detail while managing multiple priorities in a fast-paced environment.
• Foster a collaborative and respectful work environment that promotes high performance and accountability.
• Develop and maintain productive working relationships across all levels of government and with the community.

EDUCATION AND/OR EXPERIENCE REQUIRED

• Bachelor’s degree in Business Administration or related field from an accredited college.
• Equivalent combination of education and experience that would provide the necessary knowledge, skills and abilities to successfully perform the essential functions of the job.
• A minimum of five (5) years of progressively responsible experience in governmental accounting, auditing, budgeting, and financial management, including at least three (3) years in a supervisory or management role.

PREFERRED

• Master’s degree in Business Administration or Public Policy or related field from an accredited college.
• Seven (7) years of progressively responsible experience in governmental accounting, auditing, budgeting, and financial management, including at least three (3) years in a supervisory or management role.
• Certification as a Municipal Clerk (CMC/MMC) is highly desirable.

LICENSES, CERTIFICATIONS & OTHER REQUIREMENTS

• Must possess a valid Driver’s License and acceptable MVR.
• Must be bondable.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS

The work is generally performed within an office environment. Requires the ability to sit, stand, walk, see, and effectively communicate with others for extended periods of time. Must be able to handle multiple tasks or projects simultaneously, work with numerous interruptions, and adjust to changing priorities. Must demonstrate good use of judgment and demonstrate the ability to properly deal with confidential matters. Must use good interpersonal skills.

Job Type:

Full-time Pay:

$80,000.00 – $96,000.00 per year

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Schedule:

8 hour shift Ability to

Commute:

Starkville, MS 39759 (Required) Ability to

Relocate:

Starkville, MS 39759: Relocate before starting work (Required)

Work Location:

In person