Deputy Clerk Position Available In Warren, Mississippi

Deputy Clerk 4.3 4.3 out of 5 stars 1415 Walnut Street, Vicksburg, MS 39180

City of Vicksburg Job Description Job Title:

Department:

City Clerk Office Reports To:

City Clerk Summary Assists the City Clerk and serves the public in all aspects by performing the following duties. Essential Duties and Responsibilities include the following. Other duties may be assigned. Performs a variety of routine and complex clerical, secretarial and administrative work in direct support of the City Clerk. Assists with coordinating responses to public records requests pursuant to State law. Types the following, but not limited to: memos, letters, resolutions and agreements. Answers telephone calls, schedules appointments, assists customers, and electronically and manually transmit information. Manages, books and prepares contracts for the City’s Auditorium Rentals. Prepares checks and applications for vehicle tags and tag renewals for City of Vicksburg vehicles. Assists other clerks with assigned duties, as needed. Schedules appointments for the use of the City of Vicksburg’s facilities. Reviews purchase orders on fixed assets for City Clerk Department. Responsible for cash drawer. Receives and posts daily revenues to City of Vicksburg and make deposits. Maintains cemetery records on purchase of grave spaces, and grave openings and closings. Assist with municipal elections. Retrieves and make files ready for auditors review. Distributes employee payroll checks. Sort daily mail. All others duties as assigned. Supervisory Responsibilities This job has no supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Associate’s degree (A.A./A.S.) or equivalent from two-year college or technical school; or high school diploma or general education degree (G.E.D.) with one year of progressively responsible administrative secretarial, records maintenance or business office management experience and customer relations experience. Language/Computer Skills Ability to read, write, and interpret documents and comprehend simple instructions, correspondence and memos. Ability to speak effectively before small and large groups of employees of the City and otherwise. Must have proficient working knowledge of spreadsheet software (i.e. Excel) and Microsoft Office. Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Certificates, Licenses, Registrations Must have a valid State of Mississippi Drivers license. Certification as a Municipal Clerk is preferred. Must be willing to obtain certification as a Municipal Clerk. Must be bondable. Other Skills and Abilities Ability to correctly interpret and apply the policies and procedures of the function for which they are assigned. Understands the organization and operation of the City and of outside agencies, as necessary to assume assigned responsibilities. Maintains confidential data and information. Directs and participates in the retention, retrieval, organization, and destruction of official records and documents, as instructed. Establishes and maintains effective working relationships with the City’s divisions, departments, directors, employees, elected officials and the public. Performs a variety of specialized clerical, office support work involving the use of independent judgement and personal initiative. Trains and directs other clerical personnel. To be cross- trained and assist other positions within the department, as directed. Works independently. Reviews and monitors a variety of budgetary/financial information. Other Qualifications Overtime, and alternative work schedules may be assigned as needed. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sit or stand for extended periods of time. Seeing to read a variety of materials. Dexterity of hands and fingers to operate a computer keyboard or other office equipment. Bending at the waist, kneeling or crouching to file materials. Reaching overhead, above the shoulders or horizontally to file materials. Lifting, carrying, pushing or pulling moderately heavy objects up to 25 pounds. Climbing step stools to store or retrieve records. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Job Type:

Full-time Pay:

From $12.00 per hour

Benefits:

Bereavement leave Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday No weekends

Work Location:

In person