Office Assistant 2 (NY HELPS) Position Available In Albany, New York

Office Assistant 2 (NY HELPS) Taxation & Finance, State – 3.9 Albany, NY Job Details Full-time $42,641 – $52,413 a year 1 day ago Qualifications Clerical experience Entry level Full Job Description The duties that the incumbent of the vacancy will be expected to perform. Duties Description The incumbent must be able to perform the following essential functions:

• General office duties such as: sort and distribute incoming mail, prepare envelopes for outgoing mail, prepare certified mail, send items via UPS, photocopying, answer incoming telephone calls, perform shredding of confidential documents, etc
• Process checks received by the auditors for daily bank deposits.
• Process waivers received by the auditors to meet validation requirements.
• Create materials such as letters, emails, and spreadsheets using various computer software programs.
• Operate office machinery, such as photocopiers, printers, and scanners
• Perform required functions for case processing. This would include creating labels for folders, scanning documents into the imaging system, and assembling closed case files into alphabetical order for shipment to the storage facility. This requires the ability to physically lift & move case folders of documents from file cabinets and place into boxes.
• Process confidential human resource employee information/paperwork.
• Coordinate and process paperwork for onboarding and offboarding of new employees and departing employees.
• Assist in the management of office supplies. This could include maintaining a procurement credit card to be used for ordering office supplies.
• Adhere to the Department’s time and attendance rules and regulations.

The minimum qualifications required for this vacancy. Minimum Qualifications Candidates must be current NYS employees eligible for a 70.1 transfer in accordance with Civil Service Laws, Rules, and Regulations.

ORReachable on the appropriate Civil Service Eligible List for this title and location.

OR If eligible via 55 b/c please provide a copy of your active letter of eligibility with your response. ORThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the

NY HELPS

Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

Within one year of permanent appointment, it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS

Current NYS employees with one year or more of qualifying permanent service as an Office assistant, clerical or keyboarding title allocated to Grade 6 or higher.

Qualifying titles are available at:

https://www.cs.ny.gov/examannouncements/38687titles.cfmOROne year of clerical experience. Additional comments regarding the vacancy. Additional Comments Work hours and telecommuting to be discussed at the interview. New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception. Some positions may require additional credentials or a background check to verify your identity.