Clerk – Water Department Position Available In Darlington, South Carolina

Clerk – Water Department City of Darlington 400 Pearl Street, Darlington, SC 29532

General Statement of Job Job Title:

Clerk, Water Department Under general supervision provides secretarial/clerical duties for the Water Department, which includes maintaining various types of files, forms and records. Exercises judgment in applying established policies, procedures, rules and regulations. Serve as a Clerk for the Water and Sewer Department. Receives, receipts, and/or deposits money received on a daily basis. Opens, sorts, and handles incoming mail and handles problems in reference to office equipment. Works counter as needed; receives money and issues receipts. Process invoices for payment; prepares monthly expense reports for the City Council. The Clerk will manage a complex filing system in reference to all data relating to water and sewer issues, problems or complaints. The Clerk will produce billing notices, refund notices, cutoff notices, disconnect sheets or other such correspondence as may be needed in the performance of the business of the water and sewer department. The Clerk may be called upon to fill out purchase orders and manage the receipt or delivery of such materials both ordered/used. The Clerk may be called up to do calculations involving all types of billing issues and situations. They may be called upon to enter new customer information into the computer system in reference to such new billing as may occur from time to time. They must be able to maintain, operate computer equipment and programs as used to facilitate day to day activities. The Clerk may be asked to perform other related duties as required. High school graduate and five to eleven months experience in clerical related field; or equivalent combination of education and experience.

Knowledge of Job:

Has considerable knowledge of office practices and procedures. Is knowledgeable of methods followed in maintaining numerical files, issuing file numbers, etc. Has considerable knowledge of business English, spelling and math. Has working knowledge of the operation and care of standard office machines and equipment. Is able to compose and prepare accurate reports, records and correspondence. Is skilled in preparing and maintain clerical files. The Clerk is able to deal effectively with the public in giving and obtaining information, referring callers and handling complaints. Is able to understand and follow instructions. Is able to complete work accurately and in a timely manner. Is skilled I dealing with members of the public, with tact and professionalism, in sometimes unpleasant situation. Knows how to receive and receipt money and fees. Is able to analyze problems that arise on the job and recommend solutions. Is able to use judgment and discretion I carrying out assigned activates. Is able to comprehend, interpret and apply regulations, procedures and related information. Is able to communicate effectively with a wide variety of groups and s persuasive in such communication. Has the verbal ability to prepare effective and accurate required reports. Has the mathematical ability to handle required calculations accurately and quickly. The Clerk has good clerical skills.

Quality of Work:

Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all city departments and divisions, co-workers, and the general public.

Quantity of Work:

Maintains effective and efficient output of all duties and responsibilities as described under “Specific Duties and Responsibilities.

Dependability:

assumes responsibility for doing assigned work and for meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, city policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.

Attendance:

Attends work regularly and adheres to City policies and procedures regarding absences and tardiness. Provide adequate notice to City Manager with respect to vacation time and time-off requests.

Initiative and Enthusiasm:

Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.

Judgment:

Exercises analytical judgments in areas of responsibility. Identifies problems of situation as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and researches problems, situations and alternatives before exercising judgment.

Cooperation:

Accepts supervisory instruction and direction and strives to meet the goals and objectives. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communication, variance, with Department and/or city policy or procedures, etc. offers suggestions and recommendation to encourage and improve cooperation between all staff persons and departments within the City. Relationships with

Others:

Shares knowledge with department head, supervisors and staff for mutual and city benefit. Contributes to maintaining high morale among all city employees. Develops and maintains cooperative and courteous relationships with department employees, staffers and department heads in other departments, representatives from organizations, and the general public so as to maintain good will toward the city and to project a good city image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the City. Emphasizes the importance of maintain a positive image within the City. Interact effectively with higher management, City Manager, professionals and the general public.

Coordination of Work:

Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establish a personal schedule accordingly. Attend meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings, deadline and events.

Safety and Housekeeping:

Adheres to all safety and housekeeping standards established by the City and various regulatory agencies. Sees that the standards are not violated. Maintain a clean and orderly workplace. This will be followed as set down in

OSHA CFR 1910.

Job Type:

Full-time Benefits:

Bereavement leave Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Physical Setting:

Office Schedule:

Day shift

Work Location:

In person