Administrative Assistant Position Available In Jefferson, Alabama

Job Title:

Administrative Assistant Job Description As an Administrative Assistant, you will provide advanced support to the team, leveraging your 6-10 years of experience to ensure smooth operations and efficient processes. You will independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. You will coordinate and organize meetings, conferences, and events with meticulous attention to detail, including logistics, agendas, and follow-up actions. Additionally, you will prepare and edit documents, reports, presentations, and correspondence, demonstrating a high level of proficiency in Microsoft Office Suite and other relevant software. Your role will include conducting research, gathering data, and compiling reports to support decision-making and strategic planning. Handling sensitive and confidential information with discretion and professionalism is paramount. You will also assist in budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serving as a point of contact for internal and external stakeholders, you will provide exceptional communication and interpersonal support. Responsibilities Maintain calendars, schedule meetings, and make travel arrangements. Handle telephone inquiries and type miscellaneous correspondence. Maintain electronic and general files and order supplies. Assist with meeting notes and provide advanced administrative support. Manage calendars, schedules, and appointments independently. Coordinate and organize meetings, conferences, and events. Prepare and edit documents, reports, presentations, and correspondence. Conduct research, gather data, and compile reports. Handle sensitive and confidential information with discretion. Assist in budget management, expense tracking, and financial reporting. Serve as a point of contact for internal and external stakeholders. Essential Skills Strong organizational and administrative skills. Attention to detail and excellent communication skills. Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel). Ability to prioritize and multi-task. Demonstrated teamwork skills and ability to work independently. Excellent time management skills. Additional Skills & Qualifications Knowledge of company operations, policies, and procedures is preferred. Work Environment This position is onsite at the Lay Dam Office and provides administrative support to the Lower Coosa (Lay, Jordan, and Bouldin Dams) River System.