Administrative Assistant Position Available In Jefferson, Alabama

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Administrative Assistant
Birmingham, AL, USA
Full Time

Who We Are:

At BMSS Advisors & CPAs, we’re more than just a top 100 CPA and advisory firm-we’re a people-first, relationship-driven team rooted in integrity, collaboration, and community. Founded in Birmingham, AL in 1991, BMSS has grown to seven thriving locations across Alabama and Mississippi. This full-time role will be based out of our Riverchase (Hoover) office.
We’re known for our family-friendly culture, commitment to mentorship and life-work balance, and deep roots in the communities we serve. In fact, Accounting Today has recognized us as one of the best accounting firms to work for 13 years running. Whether it’s volunteering locally or collaborating across departments, we show up-with professionalism, purpose, and heart.

The Opportunity:

We’re actively seeking an Administrative Assistant who brings precision, organization, and a client-focused mindset to everything they do. This position plays a critical role in supporting the day-to-day efficiency of our firmwide operations.
In this role, you’ll manage the scanning and processing of key documents, assist in assembling reports and tax packages, support internal events, and maintain professional communication with clients and colleagues. You’ll work closely with team members across departments while contributing to the high-functioning administrative support that powers our client service and internal success.
If you thrive in a structured environment, take pride in polished presentation, and want to be part of a supportive, high-performing team, this is the opportunity for you.

What You’ll Do:

Manage the source document scanning process from start to finish
Assemble and process basic tax returns, financial statements, and other reports
Provide professional front-line support in person and over the phone
Assist in firmwide administrative projects and initiatives
Coordinate internal functions including scheduling, and meeting set-up
Collaborate with the Admin Team to ensure seamless execution of office operations
Approach firm processes with curiosity and an innovative mindset

What We’re Looking For:

High attention to detail and strong organizational skills
Ability to produce polished, accurate work in a deadline-driven environment
Professional demeanor and communication skills
Comfortable working both independently and as part of a collaborative team
Commitment to delivering an exceptional experience to both internal and external clients
Prior experience in an administrative support role is a plus
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Why Join BMSS:

Meaningful support role with insight into accounting and advisory operations
Deeply rooted in our local communities-we care where we live and work
Family-first environment with flexible scheduling and a focus on life-work balance
Supportive, team-oriented culture that values mentorship and development

What We Offer:

Competitive salary and performance-based bonuses
Company-paid Medical, Dental & Vision Insurance
401(k) with company match
Generous PTO, paid volunteer days, and paid holidays
Ongoing training and professional development
A stocked kitchen and fridge filled with your favorite snacks and beverages