Administrative Assistant Position Available In Jefferson, Alabama
Tallo's Job Summary: The Administrative Assistant position in Birmingham, AL involves handling mail, office supply ordering, document preparation, phone answering, visitor greeting, office organization, travel arrangements, contract preparation, invoicing, and more. Requirements include a high school diploma, 5 years of administrative experience, proficiency in Microsoft Office, excellent communication and organizational skills, and knowledge of the engineering industry. Preferred qualifications include an associate degree and collaborative work approach. Benefits include healthcare, retirement, insurances, fitness reimbursements, tuition assistance, and more.
Job Description
Administrative Assistant 3.5 3.5 out of 5 stars
Birmingham, AL Essential Duties & Responsibilities:
Daily handling of FedEx, certified mailings, accessing and distributing mail. Office supply ordering for the Birmingham staff and office. Printing, assembling, binding, and packaging documents. Answering phones and forwarding messages as appropriate. Greeting visitors in the reception area. Maintaining an organized mail room and print room and assist with ongoing office clean up. Traveling to deliver submissions/proposals, etc, when needed. Arranging travel accommodations. Preparing contracts to send to clients and maintaining contract database. Compiling and emailing invoices to clients. Maintaining operation of kitchen. Organizing holiday party. Maintaining monthly safety inspection form. Business license renewals. Entering laboratory analytical data and field data into excel spreadsheets. Maintaining vehicle maintenance spreadsheet and backlog spreadsheet.
Also assisting with:
Deltek data entry and assist with setting up opportunities and jobs. Posting Receipts. Expense reports. Additional tasks as needed. Requirements High school diploma required. Minimum of 5 years of administrative office experience. Above average skills in Microsoft Word, Excel, Publisher, PowerPoint, and Outlook (including mail merging, labels, tables, charting, and calendaring). Demonstrated competency in MS Office Suite. Deltek Vision experience a plus. Excellent written and verbal communication skills and analytical /problem solving skills. Excellent organizational and time and task management skills. Interpersonal skills dealing with internal and external individuals at all levels are critical. Experience and knowledge of engineering industry as well as project management knowledge The ability to work independently; be a self-starter with excellent anticipation, prioritization and follow up skills. Strong interpersonal, organization, and communication skills, including accurate grammatical abilities and a basic understanding of accounting practices. Attention to detail, proof reading and accuracy is essential. Must be responsible, dependable, and have professional appearance and demeanor. Must be prompt and have an outstanding attendance record.
Preferred Qualifications:
Associate degree in secretarial science of business management or equivalent experience preferred. Collaborative approach in interactions with co-workers. Benefits Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below. o Flexible Work Schedule o Health/Dental Insurance o 401k Plan with Employer Match o Short & Long Term Disability o Profit Sharing o Paid Time Off o Leadership Development Program o Fitness Reimbursement o Tuition Reimbursement o Referral Bonus Program o Wellness Program o Team Building Events o Community Service Events
