Administrative Assistant Position Available In Jefferson, Alabama

Administrative Assistant

Job Description:

Administrative Assistant Position Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to an executive leader in our faith-based organization. The ideal candidate will play a vital role in ensuring the smooth functioning of operations while fostering the organization’s core values and mission. This position requires a professional who is proactive, service-oriented, and is comfortable working in a faith-based environment.

Key Responsibilities:

Administrative Support:

Manage and maintain the Manager’s calendar, including scheduling meetings, appointments, and travel.
Act as the primary point of contact between the executive and internal/external stakeholders.
Prepare reports, presentations, meeting agendas, and correspondence as needed.

Administrative Duties:

Draft and edit written communications, ensuring all materials align with the organization’s faith-based values.
Organize and maintain confidential records, files, and documents.
Coordinate logistics for events, including board meetings, community outreach programs, and donor engagements.

Mission Alignment:

Actively demonstrate the organization’s values in all interactions and work processes.
Ensure that communications and initiatives support the faith-based mission and ethical standards of the organization.

Stakeholder Management:

Collaborate with other staff and volunteers to support the executive’s priorities and initiatives.
Build positive relationships with organizational partners, donors, and members of the community.

Problem-Solving and Resource Management:

Handle inquiries independently, escalating issues to the executive as appropriate.
Manage expenses and prepare expense reports with accuracy and timeliness.

Qualifications:

Educational Background:

High school diploma required; associate or bachelor’s degree preferred.
Coursework or certifications in administrative support, project management, or faith-based leadership are a plus.

Professional Experience:

A minimum of 3 years of experience as an administrative assistant, with prior experience supporting executives preferred.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with scheduling tools, donor management systems, and video conferencing platforms.

Core Competencies:

Exceptional organizational and time-management abilities.
Outstanding written and verbal communication skills.
Discretion and confidentiality in handling sensitive information.
TalentMatch®