Administrative Assistant Position Available In Jefferson, Alabama

Job Title:

Administrative Assistant IIIJob Description Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Responsibilities + Manage calendars, schedules, and appointments for team members independently. + Coordinate and organize high-profile meetings, conferences, and events with detailed attention to logistics, agendas, and follow-up actions. + Prepare, edit, and review complex documents, reports, presentations, and correspondence. + Conduct in-depth research and gather and analyze data to compile comprehensive reports. + Handle sensitive and confidential information with discretion and professionalism. + Oversee budget management, expense tracking, and financial reporting. + Serve as the primary contact for internal and external stakeholders, ensuring exceptional communication and interpersonal support. Essential Skills + Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + 11+ years of administrative support experience. + Expertise in calendar management. + Strong data entry skills. + Outstanding customer service abilities. Additional Skills & Qualifications + Outstanding communication and interpersonal skills. + Ability to interact effectively with diverse stakeholders. Work Environment The role operates within a dynamic office setting, utilizing advanced technologies and software to facilitate efficient workflow. The environment promotes collaboration and communication, with a focus on professional attire to maintain a polished and professional image at all times. Pay and Benefits The pay range for this position is $24.82 – $24.82/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Birmingham,AL.

Application Deadline This position is anticipated to close on May 23, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.