Administrative Assistant: Grant Department Position Available In Jefferson, Alabama
Tallo's Job Summary: The Administrative Assistant position in the Grants Department involves providing support through administrative tasks, managing records, assisting with grant applications, and more. Requirements include at least 2 years of administrative experience, proficiency in Microsoft Office Suite, and strong organizational and communication skills. Robert Half is recruiting for this role, offering competitive compensation and benefits.
Job Description
Description Job Description:
Administrative Assistant –
Grants Department Position Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our Grants Department. The ideal candidate will play a critical role in ensuring the efficient functioning of the department by managing administrative tasks, maintaining records, and assisting with the grant application and reporting processes. This role requires excellent communication skills, the ability to prioritize assignments, and proficiency in relevant software and tools.
Key Responsibilities:
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Administrative Support:
Provide day-to-day administrative support to the Grants Department, including managing calendars, scheduling meetings, and preparing correspondence. +
Documentation and Records:
Maintain accurate and organized records of grant applications, contracts, and reports, ensuring compliance with internal and external standards. +
Grant Applications Assistance:
Assist with compiling, proofreading, and submitting grant applications and proposals, ensuring all required documentation is included and deadlines are met. +
Budget Support:
Help track and monitor grant budgets, expenses, and expenditures, ensuring alignment with approved funding guidelines. +
Database Management:
Use CRM, ERP, or other database software to manage grants-related data and generate reports as needed +
Communication:
Serve as a point of contact for internal and external stakeholders, responding to inquiries and providing updates on grant statuses. +
Compliance Support:
Assist the team in ensuring grant compliance by tracking reporting deadlines and preparing necessary submissions. +
Process Improvement:
Recommend and implement administrative process improvements to increase efficiency within the department. +
General Administrative Duties:
Handle incoming calls, emails, and paper correspondence; order office supplies for the department; and coordinate travel or event logistics as needed.
Requirements Required Skills and Qualifications:
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Education:
High school diploma or equivalent required; associate or bachelor’s degree preferred. +
Experience:
At least 2 years of administrative experience, preferably in a grants, nonprofit, or government setting +
Technical Skills:
Proficiency in Microsoft Office Suite, including advanced Excel skills (e.g., pivot tables, formulas). Familiarity with CRM or ERP software, or willingness to learn +
Organizational Skills:
Exceptional ability to organize, prioritize, and multitask in a fast-paced environment. + Attention to
Detail:
High level of accuracy in all tasks, particularly with data entry and proofreading. +
Communication Skills:
Strong written and verbal communication skills to interact effectively with team members and external partners. +
Problem-Solving Skills:
Ability to use critical thinking to identify issues and recommend solutions. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
