Administrative Assistants (2) Position Available In Jefferson, Alabama

Administrative Assistants (2) Vestavia Hills Board of Education – 4.8 Vestavia Hills, AL Job Details Full-time $41,255 – $72,927 a year 1 day ago Qualifications Mid-level Administrative experience High school diploma or GED Computer skills Full Job Description

VESTAVIA HILLS CITY SCHOOLS TITLE

Administrative Assistant

QUALIFICATIONS

: High school diploma or equivalent. Five years administrative support experience with one year preferred in an educational environment Knowledge and proficiency in utilization of computer. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

FLSA :

Non-exempt

REPORTS TO

Superintendent/Program Director

TERMS OF EMPLOYMENT

: Salary and benefits shall be paid consistent with the system’s approved compensation plan. Length of the work year and hours of employment shall be those established by the system.

REQUIRED DUTIES AND RESPONSIBILITIES

Accurately prepare written and electronic correspondence. Receive and relay confidential/sensitive information in an appropriate manner. Adhere to local and state Board policies. Working knowledge of appropriate computer software. Working knowledge of office equipment. Provide general office services and support for department/director. Screen telephone calls and relay messages. Prepare documents and reports as needed by superintendent/director. Gather information and input data as needed. Assist with travel, event, and meeting arrangements. Maintain department/director calendar, records, and budgets. Issue purchase orders as needed. Maintain confidentiality of all Board of Education business. Assist with bid price compliance checks for invoices. Assist with preparation of annual state required reports. Organize and maintain files and manuals as needed. Assist with meeting and training session preparations. Provide support for office receptionist and other staff as needed. Ability to communicate, interact, and work effectively and cooperatively with people Assume other reasonable and equitable job-related duties assigned by the immediate supervisor.

EVALUATION

: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

SOURCE:

Vestavia Hills City Schools, Vestavia, Alabama This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job qualifications and responsibilities, and the employee may be required to perform other related duties as assigned. The Vestavia Hills City Board of Education reserves the right to amend the job description as needed.

BACKGROUND CHECK REQUIRED

(Title 16-22A-1, et seq., Code of Alabama, 1975 ) Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Vestavia Hills City Schools (VHCS) does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Meredith Hanson, Director of Personnel/Section 504/Title IX Coordinator, at 1204 Montgomery Highway, Vestavia Hills, AL 35216. For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocr for the address and phone number of the office that serves your area, or call 1-800-421-3481.