Administrative Virtual Assistant Position Available In Jefferson, Alabama

Administrative Virtual Assistant MW/Davis Dumas & Associates, Inc Hoover, AL 35244 We are seeking a highly organized and proactive Administrative Virtual Assistant to support our growing operations remotely. If you thrive in a fast-paced environment and excel at managing administrative tasks with precision, we want to hear from you! This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a remote setting. The ideal candidate is tech-savvy, self-motivated, and committed to delivering high-quality support.

Key Responsibilities:

Manage and organize calendars, schedule appointments, and coordinate meetings across multiple time zones. Handle email correspondence, prioritize messages, and draft professional responses on behalf of team members. Prepare and edit documents, reports, presentations, and spreadsheets with accuracy and attention to detail. Maintain and update databases, CRM systems, and digital filing systems for easy access and retrieval. Coordinate travel arrangements, including booking flights, accommodations, and itineraries. Assist with project management by tracking deadlines, deliverables, and team progress. Conduct research and compile data as needed to support decision-making processes. Provide customer service support by responding to inquiries and resolving issues promptly. Perform basic bookkeeping tasks, such as expense tracking and invoice preparation. Collaborate with team members to streamline processes and improve operational efficiency.

Qualifications:

Education:

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field preferred.

Experience:

Minimum of 2 years of experience in an administrative or virtual assistant role (remote experience is a plus).

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools (e.g., Trello, Asana, or Monday.com). Familiarity with CRM software (e.g., Salesforce, HubSpot) is a plus.

Communication Skills:

Exceptional written and verbal communication skills, with a professional and courteous demeanor.

Organizational Skills:

Strong ability to prioritize tasks, manage time effectively, and meet deadlines in a remote environment.

Problem-Solving:

Proactive and resourceful with the ability to anticipate needs and resolve issues independently.

Adaptability:

Comfortable working in a fast-paced environment and adapting to changing priorities.

Confidentiality:

Ability to handle sensitive information with discretion and maintain confidentiality.

Requirements:

Reliable high-speed internet connection and a quiet, dedicated workspace for remote work. Access to a computer and necessary software/tools to perform job duties. Availability to work [specify hours, e.g., 9 AM-5 PM EST] with flexibility for occasional off-hours tasks. Must pass a background check.

Job Type:

Full-time Pay:

$23.19 – $25.68 per hour

Benefits:

Flexible schedule Professional development assistance

Schedule:

Monday to Friday Ability to

Commute:

Hoover, AL 35244 (Required) Ability to

Relocate:

Hoover, AL 35244: Relocate before starting work (Required)

Work Location:

In person