Counselor Secretary Position Available In Jefferson, Alabama

Counselor Secretary Mountain Brook Schools – 4.8

Mountain Brook, AL Job Details Full-time Estimated:

$34.2K – $41.7K a year 1 day ago Qualifications Entry level Full Job Description

JOB DESPRIPTION TITLE

Counselors Secretary

REPORTS TO

Counselors

JOB GOAL

To provide administrative support for the counselors, staff, parents, and students of the school in order to maintain an effective, efficient, and friendly school environment.

PERFORMANCE RESPONSIBILITIES

I. Public Relations A.

Greets Visitors:

answers routine questions; directs visitors to appropriate area or staff members; deals with concerns of parents, staff, and students B.

Answers Telephone:

takes messages; answers routine questions; directs calls C.

Arranges Tours:

prospective students or families considering home purchase; conducted by Peer Helpers II. Local School Business Management A. Prepares purchase orders for counselors B. Determines needs for department supplies and places orders III. Pre-Registration A. Prepares all forms and correspondence needed for pre-registration B. Collects and organizes completed forms IV. Secretarial/Clerical Assistance A. Makes sure each student has a signed Code of Conduct and Student Profile no later than the first 2 weeks of school B. Works with STI (Software Technology, Inc.) a. Enter student data/withdraw students (through District STI) b. Mail transcripts and records for students withdrawing c. Request records for students entering d. Keep track of expiring Certificate of Immunization e. Pull reports (use mail merge to place in forms) f. Keep Guardian+ and Medical Information up to date C. Type documents including correspondence, reports, memos, bulletins, etc. D. Maintains office files E. Maintains students permanent records F. Photocopies materials, as needed G. Request homework for sick students H. Assists in career day, as needed I. Assists with standardized testing, as needed J. Monitors maintenance of office equipment K. Maintains records for Faculty Fund L. Assists school counselors in a variety of tasks which facilitate the efficient management of the counseling department.