Office Operations Assistant Position Available In Jefferson, Alabama

Office Operations Assistant Starnes Davis Florie LLP Birmingham, AL 35209 Urgently Hiring About the Role We are a dynamic civil litigation defense law firm seeking a dependable and detail-oriented Office Operations Assistant to support the smooth operation of our legal practice. This role is ideal for a proactive multitasker who thrives in a fast-paced, professional environment. You will play a key part in office administration, event coordination, legal support, and application assistance across three office locations.

Reports To:

COO and Director of Human Resources Key Responsibilities Administrative Support Answer and direct incoming calls as part of phone relief rotation Track daily lunch orders and allocate monthly expenses Manage office supply inventory and approve internal orders Order and restock stationery for all offices Submit office-related expenses through Concur Coordinate refreshment orders and delivery schedules Maintain firm’s FedEx account and shipping activities Manage employee access to medical record provider websites Facilities & Operations Coordinate basic maintenance requests (e.g., coffee/ice machines, office repairs) Maintain up-to-date office floorplans and assignment charts Manage employee office moves and workspace setup Update and enforce office safety procedures Marketing & Recruiting Maintains Firm’s Client Relationship Management system (Salesforce) Assist with client communications and events Participate in the development of social media messaging across platforms Assist in the recruitment of summer associates and helps organize related activities Application & Presentation Support Assist in developing PowerPoint presentations and visual content Provide support with Salesforce and document tools like Adobe and Canva Event Planning & Coordination Organize internal events including First Friday Breakfasts, holiday celebrations, and community service projects Legal Support Assist in maintaining the Initial Appearance Book Research and verify addresses for legal documents Special Projects Support firm-wide projects such as record destruction and library subscription audits Library & Research Support Organize and shelve legal materials and confirm related invoices Maintain subscriptions to legal research platforms (LexisNexis, PACER, Alacourt) Manage user access and updates for research tools Required Skills & Qualifications Strong verbal and written communication skills Ability to work independently and collaboratively Adaptable, organized, and responsive to shifting priorities Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) Familiarity with Adobe, Canva, and Salesforce a plus Experience with legal environments or civil litigation support preferred Benefits We offer a competitive benefits package, including: Medical, dental, and vision insurance Life insurance and disability coverage 401(k) and profit-sharing plan Paid time off (PTO) Paid holidays Equal Opportunity Employer.

Criminal Background Check Required Job Type:

Full-time Pay:

$20.00 – $22.50 per hour

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Schedule:

8 hour shift Ability to

Commute:

Birmingham, AL 35209 (Required) Ability to

Relocate:

Birmingham, AL 35209: Relocate before starting work (Required)

Work Location:

In person