Office Assistant Position Available In Lee, Alabama
Tallo's Job Summary: The Office Assistant position, available through the Work Based Learning and OJT Programs, involves running errands, operating office machines, answering phones, managing files, scheduling appointments, and more. Duties include driving the CEO to meetings, handling correspondence, and providing support to office staff. The role requires organizational skills and the ability to multitask effectively.
Job Description
POSITION AVAILABLE THROUGH THE WORK BASED LEARNING AND OJT PROGRAMS.1.
Run different errands assigned by office administration.2. Drive the CEO to different meeting and events.3. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.4. Answer telephones, direct calls, and take messages.5. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.6. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.7. Compile, copy, sort, and file records of office activities, business transactions, and other activities.8. Review files, records, and other documents to obtain information to respond to requests.9. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.10. Compute, record, and proofread data and other information, such as records or reports.11. Complete work schedules, manage calendars, and arrange appointments.12. Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.13. Inventory and order materials, supplies, and services.14. Deliver messages and run errands.15. Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.16. Complete and mail bills, contracts, policies, invoices, or checks.17. Process and prepare documents, such as business or government forms and expense report.18. Monitor and direct the work of lower-level clerks.19. Prepare meeting agendas, attend meetings, and record and transcribe minutes.20. Train other staff members to perform work activities, such as using computer applications.21. Count, weigh, measure, or organize materials.22. Make travel arrangements for office personnel.23. Troubleshoot problems involving office equipment, such as computer hardware and software.24. Maximize work tasks during business hour and minimize down time.25. Report damaged or missing items to a member of management.26. Write summaries, daily task reports, and industry research reports.27. Issue supplies to the cleaning staff.28. Learn and comply with all company rules, regulations, and protocols.29. Will perform other Office Assistant or job-related duties as assigned.
