Senior Staff Assistant Position Available In Madison, Alabama

The Staff Assistant will serve as the primary office support to the Associate Dean for Graduate Programs, assist Program Coordinators, and support the Admissions and Advising functions within the Office of Graduate Programs in the College of Nursing.

This role includes performing a variety of moderately complex administrative and clerical duties in support of College of Nursing faculty. Responsibilities include providing secretarial support, obtaining instructional materials, typing exams and clinical evaluations, and assisting with student registration. The Staff Assistant will also utilize information systems to track and manage data related to student performance, and will assist in the planning and execution of College of Nursing events, supporting faculty, staff, and students as needed.

• Duties/Responsibilities
• Tasks that support the general functioning of the office and routine administrative tasks.

Provide administrative support for daily operations and activitiesOffer general office support (supplies, mail, keys, desk copies, scanning, copy center)Compose and format correspondenceMonitor departmental email and screen callsMaintain event calendars and schedule meetingsProvide backup office coverageImplement and maintain efficient systems and proceduresMaintain and organize recordsArchive course syllabiCollaborate with other staffPerform other duties as assignedTasks focused on supporting meeting logistics and documentation.

Assist in preparation of meeting agendasRecord, edit, and distribute meeting minutesPrepare, review, and edit documents, presentations, and spreadsheetsResponsibilities related to coordinating travel and procurement processes.

Coordinate and process work-related travel (requests, bookings, reimbursements)Build and maintain vendor relationshipsTasks supporting academic processes and student-related systems.

Register students into lab sectionsAssist faculty with information systems for tracking outcomesGenerate and prepare reportsParticipate in new faculty orientationSupport student engagement activities (ceremonies, events)Involves planning, coordinating, and supporting events and external engagement.

Plan and execute events (marketing, recruitment, outreach, community engagement)Manage and coordinate logistical support for eventsMaintain relationships with volunteers and stakeholdersFocused on higher-level support roles that might require some leadership or specialized assistance.

Participate in and occasionally lead planningSupport program coordinators, associate deans, and dean

• Minimum Requirements
• High school diploma or an equivalent combination of education and experience1-3 years of experience in a secretarial or administrative support roleProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite (Docs, Sheets, Calendar, etc.

)Excellent written, verbal, and interpersonal communication skillsStrong attention to detail and accuracy in data entry, document preparation, and communicationStrong organizational skills with the ability to manage multiple tasks and prioritize effectivelyAbility to handle confidential information with discretion and professionalism

• Desired Qualifications
• Experience with academic scheduling systems and student information systemsFamiliarity with educational platforms such as Canvas, Qualtrics, or other learning management and data collection toolsProven ability to take initiative, manage responsibilities independently, and collaborate effectively with diverse teams in a fast-paced, high-demand academic or professional settingExcellent time management skills with the ability to meet deadlines and adapt to changing prioritiesPrior experience coordinating events, workshops, or academic ceremoniesCustomer service mindset wi h a proactive approach to problem-solving and faculty/student support•

Salary:

$37,000 – 44,000

• Qualified candidates must utilize the provided link to complete and submit a university employment application for consideration.
• http://careers.

uah.edu/cw/en-us/job/502547?lApplicationSubSourceID=