STEM School Elementary Office Support Specialist Position Available In Madison, Alabama

STEM School Elementary Office Support Specialist
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Position Information
Position Information (Default Section) EEO Statement Wright State University is an equal opportunity employer. Faculty Rank or Job Title STEM School Elementary Office Support Specialist

Job Category:

Administrative (exempt/non-exempt)
Department College of Health, Education and Human Services
EEO number: 25Y243
Position FTE 100% Minimum Annual or Hourly Rate 20/hr

Salary Band:

FA NA

Job Summary/Basic Function:

The Office Support Specialist plays a key role in ensuring the smooth daily operations of the Elementary School’s administrative office. This position performs a wide range of administrative duties, including front desk reception, communication with families, support for school events, and coordination of building-level operations. The role also includes responsibilities in a health clinic setting, requiring discretion, responsiveness, and care when interacting with students. Strong organizational skills, independent decision-making, attention to detail, and the ability to manage multiple priorities are essential.
This position is a 12-month/year-round position with varying hours. The role may require some evening hours for special events. Minimum Qualifications

• High School Diploma/GED and 4 years’ experience working in an office environment or 3 years’ experience and associates degree or bachelor’s degree and 1 year experience
• Experience should be from working in an office environment, administrative support, or similar areas
• Strong communication skills (both written and oral).
• Skill in operating standard PC software applications (word processing, spreadsheets, etc.).
• Knowledge of acceptable administrative techniques
• Integrity and judgment necessary to maintain strict confidentiality at all times Preferred Qualifications Experience working in a K12 environment Essential Functions and percent of time:
• 50% – Front desk & Visitor Services
  o Serve as the first point of contact for families, students, and guests, providing professional and welcoming customer service.

o Manage incoming phone calls, voicemails, and email inquiries with accuracy and discretion.
o Collect student fees and process basic forms and documentation.
o Oversee sign-in procedures, visitor badges, and safety protocols to maintain secure building access.

• 20% – Health Clinic Support
  o Provide routine coverage in the school’s health clinic under the guidance of the school nurse or administrator.
  o Assist students with minor needs and maintain accurate documentation of visits and supplies.
  o Support health-related communication with families, including sending home notices and managing clinic logs.
• 20% – Operational support
  o Coordinate building-level programs such as the volunteer process, including tracking clearances and scheduling.

o Order and manage inventory of office and classroom supplies, as well as furniture and materials as needed.
o Communicate with vendors to obtain quotes, track orders, and support purchasing needs.
o Conduct basic research or data entry tasks to support school operations and special projects.

• 10% – Other duties
  o Assist with special projects/events
  o Other duties as assigned to support the mission of the school Essential Functions and percent of time (cont’d): Non-Essential Functions and percent of time: Working Conditions Special contract terms and conditions of employment apply.

Length of contract is one year, renewable, contingent upon funding. To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the human resources website at http://www.wright.edu/human-resources. Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees. Special Instructions to Applicants Posting Date 06/11/2025

First Consideration Date:

Closing Date Open Until Filled Yes