Administrative Assistant, HYCO Repair and Service Center Position Available In Marshall, Alabama
Tallo's Job Summary: The Administrative Assistant position at HYCO Repair and Service Center involves handling administrative tasks, including customer interaction, file organization, report preparation, and general staff support. Candidates must have a high school diploma, two years of clerical experience, proficiency in Microsoft Office, and strong communication skills. The role also requires familiarity with shipping, receiving, and inventory management. HYCO Alabama is an equal opportunity employer.
Job Description
Administrative Assistant, HYCO Repair and Service Center 3.5 3.5 out of 5 stars 218 Arad Thompson Rd Ne, Arab, AL 35016 Under the direction of the HYCO Repair and Service Center (HRSC) Manager, this position is ¨NBSP; responsible for the HRSC’s administrative functions including, but not limited to, interfacing with customers, organizing files, creating correspondence, preparing reports and documents, maintaining appropriate filing systems, preparing quotes and invoices and offering general staff support.
GENERAL DUTIES AND RESPONSIBILITIES
Creates shop packets. Creates and updates quotes and forwards them to the customer. Follows up with customers, HYCO employees or departments regarding HRSC tasks as required. Scans, copies, and saves documents and photo files. Organizes and maintains physical and electronic files and databases for the HRSC. Manages communication including emails and phone calls as directed. Schedules appointments and meetings as required. •
HEALTH & SAFETY DUTIES AND RESPONSIBILITIES
•Conformance to company personnel, safety, quality and housekeeping policies, procedures and practices. Report equipment safety deficiencies through proper channels. Wear or use proper PPE as required per the Employee Handbook policy. Always perform work safely.
REQUIRED EDUCATION/EXPERIENCE
High school diploma or general education degree (GED) required. Two years of clerical, secretarial, or office experience in a manufacturing/remanufacturing or equipment service environment. Proficient computer and data entry skills, including Microsoft Office. Familiarity with shipping and receiving, export and package tracking (DHL, UPS, common carrier). Ability to communicate with all levels of the organization. Strong verbal and written communication skills. Comfortable with routinely shifting demands. High degree of attention to detail. Excels at organization and management of multiple tasks and expectations. Possesses a self-starter attitude, getting things done before others recognize the need.
DESIRED EDUCATION/EXPERIENCE
Possesses experience in or capable of learning
MAPIX/INFOR.
One year of manufacturing or service industry experience. Experience in developing shop tickets or involved in scheduling. Basic understanding of RM, MFG components, assemblies and finishing. Basic understanding of inventory control and distribution. Familiar with measuring, converting units and writing dimensions. HYCO Alabama is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply.
You should be proficient in:
Customer Service Heavy Equipment Repair Machine Building/Assembling Hydraulics Experience Service Advisor/Writer Measuring and Quoting Warehouse Experience Scheduling Experience High School / GED Experience in a Manufacturing Environment Microsoft Excel Machines & technologies you’ll use: Calipers and Micrometers
