Administrative Assistant Position Available In Mobile, Alabama

Administrative Assistant 3.8 3.8 out of 5 stars 8375 Zeigler Blvd, Mobile, AL 36608 About the

Organization:

For more than fifty years RPS Composites has been supplying engineered composite solutions into industrial facilities that process corrosive and often hazardous fluids. Hundreds of piping, tank, and vessel installations in 45+ countries around the world speak to our experience providing composite solutions for corrosive fluid handling, processing, storage, and infrastructure challenges. Today we provide key corporate services to a group of companies operating across Canada and US. This is an opportunity to work in diverse business sectors. Why Join RPS?

• Great place to grow as a professional – we’re diverse and growing, big but not too big
• Great team culture
• Challenging and interesting work in a welcoming and professional culture
• Competitive group benefits program, your health and well-being matter to us
• 401

K Plan The Position:

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The Administrative Assistant supports the Field Services Managers by handling key administrative tasks. This role is responsible for maintaining accurate records of business expenses, labor hours, and vendor records while ensuring timely documentation. Additionally, the position facilitates office coordination and delivers outstanding customer service to Clients, Vendors, and Associates.

What You Will Do:

• Supports the pre-employment screening and onboarding process for all new hires, including submission of new hire paperwork
• Ensures compliance with and coordinates all mandatory training, pre-employment testing, and certifications for both new hires and current associates, while continuously monitoring adherence
• Guarantees precise recording of labor hours by properly allocating them to the designated project or account
• Manages or supports team member time management (project time sheets, etc.); submit associate hours, time reports to payroll; job costing documentation
• Gathers, scans, and documents expense receipts and invoices, ensuring they are accurately logged to the correct accounts for reimbursement
• Partners with leadership to ensure materials and supplies are available for projects and orders through Procurement
• Acts as liaison, provides support or functional advice as it pertains to HR, Safety, IT, directing team member inquiries, completing documentation, obtaining information or security clearances, safety records reviews, etc
• Provides general office coordination and administration, supports team members with general inquiries, and office processes
• Manages the Certificate of Insurance (COI) process and vendor compliance in applicable system (e.

g. IS Net World and Avetta)

What You Bring:

Two years of administrative experience required One year of customer service experience preferred High School Diploma or equivalent education required Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook) Familiarity with printers, scanners, and other office machinery Excellent customer service with ability to positively interact with clients, vendors, and visitors Strong attention to detail Strong verbal and written communication skills Excellent organization skills If you are a forward looking, action-oriented team player that works well with distributed, cross functional teams and meets the above qualifications, please forward your resume and cover letter directly to HR@rpscomposites.com. RPS offers an exciting, collaborative work environment within a growing company, a competitive group benefits program and matching retirement savings (RRSP) program. Learn more about RPS Composites by visiting rpscomposites.com

Job Type:

Full-time Pay:

$23.00 – $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift

Education:

High school or equivalent (Required)

Experience:

Administrative:

2 years (Required) Ability to

Commute:

Mobile, AL 36608 (Required)

Work Location:

In person