Administrative Assistant 2 Position Available In Shelby, Alabama

Administrative Assistant 2
Wilsonville, AL 35186

Job Function:

Administrative

Job Number:

407435
Job Description
•Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a two- year assignment in the Wilsonville, AL area.
This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.

Date:

04/16/2025

Job Title:

Administrative Assistant Work Location:

Wilsonville, AL Requirements:

This position will be in-person.

Required PPE:

Hard hat, Safety glasses, Steel toe shoes, and a Reflective vest

Job Experience & Education:

High school diploma or equivalent is required
Two-year degree or vocational school/certification is preferred
Three to Five years administrative experience required
Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management are required
Extensive computer experience with proficiency in Microsoft Office applications is required
SHIPS, PeopleSoft, or other people management software experience preferred
Report preparation and calendar management is required
Accounts Payable experience is preferred
Experience with timekeeping systems preferred
Experience working with union employees in a plant environment is preferred
Responsibilities include general administrative support including, but not limited to the following:
Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments
Perform timekeeping and attendance reports
Process employee expense reports for covered and non-covered personnel (PaySource & Oracle Expenses)
File
Order office supplies
Coordinate travel arrangements Schedule and coordinate logistics for meetings
Gather data, compile information, and prepare reports
Maintain departmental record retention
Support all plant and department Safety initiatives
Maintain phones including repairs and replacements Contact for vendor regarding copier/printer repairs Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
Enter receipts and do monthly closeout
Order flowers for sickness or bereavement for departmental time groups FMLA contact for departmental time groups
Verify contractor timesheets by using Tableau and verifying backup documentation Backup Admin Assistants in other departments
Provide superior customer service to all internal and external customers

Knowledge, Skills & Abilities:

Positive attitude and ethical behavior
Capacity to properly manage sensitive information and maintain confidentiality Ability to make administrative/procedural decisions and judgments
Detail oriented and multi-tasking ability
Skilled in organizing resources and establishing priorities
Ability to create, compose and edit written materials
Ability to interact well with all levels of employees and management
Effective written and verbal communication skills

Behavioral Attributes:

Provide excellent customer service.
Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers.
Take personal responsibility/ownership for assignments to ensure tasks are fully met.
Be a team player.
Display a commitment to safety and compliance.
Is this position supporting a government-related project? No
Does this position require driving (excluding commute)? No
Does this position require personal protective equipment (PPE)? Yes

Estimated Start Date:

5/17/2025

Estimated Duration of Job Assignment:

5/14/2027
JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650
Job Requirements
Travel arrangements, SHIPS, PeopleSoft, Prepare reports, Calendar management, Accounts Payable, Time keeping, Process expense reports, Order office supplies, Maintain records, Contact vendors, FMLA, Customer Service