Administrative Clerk Position Available In St. Clair, Alabama

Administrative Clerk 4.7 4.7 out of 5 stars 480 Springville Station Boulevard, Springville, AL 35146 JOB SUMMARY The Part-Time Administrative Clerk for the Parks and Recreation Department will provide essential administrative support to ensure the smooth operation of the department. Professional public interaction in Park and Recreation Department with citizens, coaches, vendors, agencies, and other employees in person and by telephone. This role encompasses a variety of tasks including general administrative duties, communications, managing rentals, and supporting department events. The clerk will work closely with the Parks and Recreation Director and the full-time administrative clerk to handle day-to-day office functions and special projects.

DEPARTMENT

Parks and Recreation PAY

• Paygrade 11 IMMEDIATE

SUPERVISOR

• Park and Recreation Director for all job aspects

ESSENTIAL FUNCTIONS / JOB DUTIES AND RESPONSIBILITIES

General Administrative Clerk Duties:

• Perform general administrative tasks for the Parks and Recreation Department.
• Assist the Parks and Recreation Director with secretarial duties.
• Support the coordination and execution of city events as assigned.
• Manage shared office supplies and needs, including copier paper, staples, etc.
• Perform other duties as assigned by the Parks and Recreation Director.

General Communications:

• Answer and return phone calls and voicemails.
• Handle emails, mail, and walk-in inquiries.
• Manage money deposits.

Administrative Tasks:

• Record and manage timesheets (Comp Time).
• Take and record minutes for staff meetings and Park Board-type meetings.
• File, Type, and report Park Board minutes.

Social Media/Marketing:

• Manage PNR social media accounts, including responding to Facebook messages (shared with the full-time admin clerk).

Jarvis System Management:

• Handle payment registration and ticketing.
• Maintain the website and activity calendar.

Rentals:

• Manage communications, marketing, payments/refunds, and damages related to rentals.

• Payment Systems:

• Oversee Square payment processing and USAePay for financial transactions.

Splash Pad:

• Order maintenance and supplies.
• Manage employees, including hiring, interviewing, training, payroll, and scheduling.
• Oversee splash pad rentals.

Events:

• Oversee special events as assigned.

The above are not intended nor should the same be interpreted as an exhaustive list of job duties and responsibilities. Any other duties and responsibilities assigned by a supervisor which are not inconsistent with the above are considered credible duties required of the employee.

JOB QUALIFICATIONS

Education and Experience:

• High school diploma or equivalent required. (Bachelor’s degree preferred).
• Previous administrative experience preferred, particularly in a similar setting.

Skills and Abilities:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in using office equipment and software (e.g., MS Office Suite, excel, word, outlook).
• Ability to manage social media platforms.
• Competence in handling financial transactions and using related systems (e.g., Square, USAePay).
• Ability to work independently and as part of a team.

PHYSICAL REQUIREMENTS

• Ability to sit for extended periods and use office equipment.
• Occasional lifting of supplies and equipment.

Reasonable accommodation will be made to allow the Employee to perform the Essential Functions of the position if necessary.

OTHER REQUIREMENTS

• Flexibility to work at the park’s office reception desk assigned days
• Willingness to assist with various department needs and special projects as assigned.
• This part-time position is essential for supporting the Parks and Recreation Department’s administrative functions and ensuring efficient office operations.

The above Job Description shall not be construed as an employment contract. Employment shall be governed by the City of Springville Personnel Policies and Procedures.

Job Type:

Part-time Pay:

From $16.15 per hour

Benefits:

Retirement plan

Schedule:

8 hour shift

Work Location:

In person