Administrative Assistant Position Available In Tuscaloosa, Alabama
Tallo's Job Summary: The Administrative Assistant role involves answering phone calls, assisting with onboarding, managing agendas, preparing correspondence, and organizing reports. Skills required include proficiency in Excel and PowerPoint, multitasking abilities, independence, teamwork, prioritization, confidentiality, attention to detail, and adaptability to a fast-paced environment. The position may involve receptionist duties and ensuring office supplies are stocked.
Job Description
Administrative AssistantEssential Functions:
Answer phone calls and redirect them when necessaryAssisting Talent Acquisition team with onboarding of all new hiresManage the daily/weekly/monthly agenda and arrange new meetings and appointmentsPrepare and disseminate correspondence, memos and formsFile and update contact information of employees, customers, suppliers and external partnersSupport and facilitate the completion of regular reportsMake travel arrangementsUndertake occasional receptionist dutiesProduces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Prepares reports by collecting information.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Keeps equipment operational by following manufacturer instructions and established procedures.
Contributes to team effort by accomplishing related results as needed.
Necessary Skills, Certifications, etc.
Experienced with Excel and Power point Able to make Power Point slides and Excel tables etc.
Able to work on multiple things at the same timeIndependent workerTeam playerAble to prioritize meetings and tasksExperienced in working in an office and preferred as an assistantAble to work in a fast pace environmentAble to learn very quicklyFlexibilityAble to handle highly confidential documents and informationDetail oriented, keeping track of time, meeting certain deadlinesFriendly and/but persistent
