2025/26 Administrative Assistant – Information Systems Position Available In Washington, Arkansas

2025/26 Administrative Assistant•Information Systems
Fayetteville Public Schools
Central Office•Fayetteville, Arkansas This job is also posted in Fayetteville Public Schools
Job Details

Job ID:

5230033

Application Deadline:

Posted until filled

Posted:

Jun 11, 2025

Starting Date:

Jul 1, 2025
Job Description
FPS Classified
Administrative Assistant•Information Systems and Technology
Job Description

Exempt:

No

Department:

Information Systems and Technology
Reports To Director of Information Systems and Technology

Location:

Central Office•Administration

Date Prepared:

November 14, 2024
GENERAL

DESCRIPTION OF POSITION

The incumbent is responsible for providing administrative support and assistance to the Director of Informations Systems and Technology and other Technology staff. This position would also extend excellent public relations with students, staff, parents, and other community members. Work requires coordination, administration, and monitoring of specialized and confidential activities, projects, and tasks with minimal supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Organize and manage schedules for executives and team leads
Organization, scheduling and logistics for team wide meetings and special events
Draft and send internal communications
Serve as point-of-contact for Non-Tech Support questions for cross-functional inquiries
Prepare reports, memos, and presentations
Maintain and organize internal documentation repositories
Prepare meeting agendas and minutes
Organize technology for hybrid or virtual meetings
Assist with project logistics
Order office supplies and tech accessories
Manage billing, purchase cards and assist with budgets
Process expense reports and reimbursements
Assist in onboarding new hires
Coordinate building access and office tech requests
Provide direct administrative support to directors
Ensure confidentiality and proper handling of sensitive information
Assist with student/faculty travel logistics.
Maintain a high level of ethical behavior and confidentiality when dealing with students, staff, and/or parent information remaining in compliance with FERPA as it pertains to student private personal information.
Performs secretarial activity; prepares official correspondence, including form letters, emails, reports, and other materials from clear copy or rough draft
Utilizes computer programs, pull data, designs and creates forms, spreadsheets, graphics, database, and procedures for information management
Serve as the Leave Request Liaison for technology services staff.
Assist in completion and monitoring of maintenance requests
Perform routine clerical tasks (telephone, filing, mail, etc.)
Screens, responds to, and/or distributes mail as appropriate.
Attend meetings and training as directed
Present and communicate in a professional manner
Perform other tasks/duties as assigned

QUALIFICATIONS

A successful candidate must be able to perform each essential duty mentioned satisfactorily. The requirements below represent the required knowledge, skill, and/or ability.

EDUCATION AND EXPERIENCE

High school or GED, plus specialized schooling and/or on-the-job education in a specific skill area, e.g., data processing, clerical/administrative, equipment operation, etc, plus three years related experience and/or training.

COMMUNICATION SKILLS

Ability to read, analyze, and understand general business/company-related articles and professional journals; Ability to speak effectively with community stakeholders and employees.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.

CRITICAL THINKING SKILLS

Ability to utilize common sense understanding to carry out written, oral, or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

SOFTWARE SKILLS REQUIRED

Intermediate:

Microsoft Office and Google Products

Basic:

10-Key, Accounting, Spreadsheet

INITIATIVE AND INGENUITY

SUPERVISION

RECEIVED

Under general supervision, standard practice enables the employee to proceed alone on routine work, referring all questionable cases to the supervisor.

PLANNING

Limited responsibility regarding general assignments in planning time, method, manner, and/or sequence of performance of own work operations.

DECISION MAKING

The candidate performs regular, non-administrative operational decision-making.

MENTAL DEMAND

Close mental demand of operations requiring immediate and continuous attention.

RESPONSIBILITY FOR

FUNDS, PROPERTY and

EQUIPMENT

Occasionally responsible for the organization’s and/or associated organization’s property where carelessness or error would result in only minor damage or monetary loss. Ordinary care and attention are required when handling this property to prevent loss.

ACCURACY

Probable errors of internal and external scope would affect the operational efficiency of the organizational component concerned. Although errors are a possibility at times, undetected errors that extend for a considerable period create an inaccurate picture of an existing situation or could cause further errors, losses, or embarrassment to the organization.

PUBLIC CONTACT

This position requires regular contact with patrons where the employee initiates the contacts. Involves furnishing and obtaining information and attempting to influence the decisions of those persons contacted. Contacts of considerable importance and such nature that failure to exercise proper judgment may result in significant tangible or intangible losses to the organization.

EMPLOYEE CONTACT

This position requires contact of considerable importance within the department or office, such as the coordinating effort or frequent contact with other departments or offices, generally in the normal course of performing duties. Requires tact in discussing problems, presenting data, and making recommendations, but responsibility for action and decision reverts to others.

USE OF MACHINES, EQUIPMENT, AND/OR COMPUTERS

Regularly use complex machines and equipment (desktop/laptop computer, software, etc.)

WORKING CONDITIONS

Periodically exposed to such elements as noise, intermittent standing, walking, occasionally pushing, carrying, or lifting, but none are present to the extent of being disagreeable.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here represent those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The physical activities described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Moderate diversity, low physical. Work activities allow for medium variance in the performance of tasks, yet less variance than those positions with high-level diversity and decision-making.
While performing the functions of this job, the employee is continuously required to talk or hear; regularly required to sit; frequently required to walk; use hands to finger, handle, or feel; and occasionally required to stand, reach with hands and arms, climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

ADDITIONAL INFORMATION

Ability to utilize internal and external resources to obtain the information and data necessary for routine assignments and special projects. Must have the ability to establish and maintain effective working relationships with management and staff.
Pay Range 32
8 hours per day
235 days per year

Position Type:

Full-Time