Office Coordinator Position Available In Naugatuck Valley Planning Region, Connecticut

Office Coordinator J. Plumbing Heating and Air Conditioning Inc. Bristol, CT Job Details Full-time $20.00 – $22.25 an hour 2 hours ago Benefits Paid time off Qualifications Interpersonal skills Customer service Basic math Research Microsoft Office Dispatching Attention to detail QuickBooks Data entry Computer skills Typing Proofreading Communication skills Adobe Acrobat Entry level Full Job Description We are a Plumbing, Heating, and Air Conditioning company looking for a dedicated and organized Office Coordinator to join our team! We are looking for a candidate with proficiency in QuickBooks and Adobe Acrobat (strongly preferred), but we are willing to train the right candidate. Must have excellent computer skills with the knowledge in Microsoft office/email and strong computer and typing skills (data entry) are essential. Additionally, to be considered for this position, we are looking for someone who is a dependable team player (very important), has strong basic math skills for billing and proofreading skills, attention to detail by doing research and billing accurately and on time with deadlines. We would also like a highly organized candidate, who has good judgement to prioritize tasks effectively, and knows how to manage a daily schedule efficiently, and lastly we are looking for a candidate who demonstrates professionalism and politeness in all communications (phone, email, and with coworkers).

Responsibilities:

Managing the office’s daily schedule and calendar Answering emails and keeping track of important emails Entering in new orders in Adobe Acrobat and Monday.com Responsible to alert the owner of important emails and phone calls Answering and directing phone calls while also screening them (low to moderate call volume) Organizing and maintaining files, both physical and digital – Sales, Vendors, etc. Preparing proofreading, and formatting documents Maintaining and billing our residential customers and small private companies Welcoming our guests and collecting paperwork from our workers at the door Supporting daily office operations and assisting management as needed. Entering in billing information to process and generate invoices accurately and in a timely manner Conduct thorough research (looking up hours and materials) and proofreading of billing documents to ensure accuracy Utilize QuickBooks for billing and financial transactions Filling in Adobe Acrobat and placing pictures on pdfs (of the job’s work) Maintain organized records of billing activities Provide exceptional customer service when addressing billing inquiries Following up frequently on past due invoices Obtains a daily report from each of our workers, who are on the road of what they did And various other tasks and projects when the need arises.

Experience:

Proven experience in assisting, customer service, and billing: accounts receivable and billing inquiries Familiarity with QuickBooks and Adobe Acrobat software (is a plus) Strong data entry skills with high accuracy Excellent organizational abilities to manage multiple tasks effectively Proficient in Microsoft Office suite Ability to work collaboratively in a team environment A history of working with pictures (files you will be working with jpg, jpegs)

Quickbooks:

1 years (Strongly preferred, but will train the right candidate)

Adobe Acrobat:

1 years (Strongly preferred, but will train the right candidate) We are seeking a candidate who possesses the following qualities: Self-Driven and Proactive Positive, Helpful, Supportive, Can-Do Attitude, Team Player Goal-Oriented and Focused Highly Organized Detail Oriented Expert Computer Skills and Fast, Proficient Typing Skills Enjoys Conducting Research and Problem-Solving Ability to Multitask Effectively Strong Communication Skills for dispatching and coordinating with technicians in the field Excellent Problem-Solving Abilities

• Please note: there might be a computer skills test upon hiring. It is much preferred to know QuickBooks and Adobe, but we will train for the right candidate. Additional Responsibilities may include, but are not limited to: Carrying out various administrative duties such as filing, typing, copying, binding, scanning, etc.
• This is a smoke-free environment.
• Please, no phone calls.

Compensation:

Based on experience

Job Type:

Full-time Pay:

$20.00 – $22.25 per hour Expected hours: 40 per week

Benefits:

Paid time off

Schedule:

8 hour shift

Work Location:

In person