Office Assistant Position Available In South Central Connecticut Planning Region, Connecticut

Office Assistant 3.7 3.7 out of 5 stars New Haven, CT 06513 Lingo Staffing is looking to hire an Office Assistant with bookkeeping experience for a reputable construction company in New Haven, CT! We are seeking an organized, detail-oriented, and experienced Office Assistant to support our construction operations. The ideal candidate has a strong background in office administration, hands-on experience with QuickBooks, and a solid understanding of the construction field. This position is key to maintaining efficient office operations, assisting with accounting tasks, and supporting project management teams.

Hours:

Monday-Friday 8am-5pm

Pay:

Depending on Experience The key responsibilities of the Office Assistant are: Greeting all guests professionally and directing them to a designated area that meets the reason of their visit. Answering phones, managing emails, filing, and scheduling. Handling customer relations; complaints/concerns, providing general information on the company and its services. Performing data entry tasks; work orders/purchase orders/visitor sign in sheets etc. Accounts Payable (AP) and Accounts Receivable (AR) entries, billing, and invoicing using QuickBooks Online. Maintain organized project documentation including contracts, change orders, and compliance paperwork. Support project managers with administrative tasks, vendor communication, and material orders. Monitor office supplies and place orders as needed. Manage time tracking, certifications, and renewal reminders for field crews. Interface professionally with clients, vendors, and subcontractors. Ensure all administrative processes comply with internal policies and industry regulations. The requirements of the Office Assistant are: bilingual Spanish – MUST 2-4+ years of office administration experience, preferably in the construction industry. Proficient in QuickBooks (Desktop and Online versions). Strong understanding of basic accounting principles. Excellent written and verbal communication skills. Highly organized, with strong attention to detail and the ability to manage multiple tasks simultaneously. Skilled in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with construction documents, terminology, and project management workflows. Ability to work independently and as part of a team in a fast-paced environment. Experience with construction management software. Knowledge of state and federal construction compliance requirements (OSHA, lien laws, insurance certificates). #LSCTJOBS