Senior Administrative Assistant Cardiac Surgery Position Available In South Central Connecticut Planning Region, Connecticut

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Skill/ability 1: Demonstrated experience in an administrative support position in a medical/clinical environment. Demonstrated exp. with surgical scheduling, processing expense reports, coordination of travel. Ability to work productively under pressure with constant and varied interruptions, meet deadlines, manage a broad variety of tasks and shifting priorities in a changing environment. Required Skill/ability 2: Demonstrated experience with

EPIC:

scheduling, complex coordinated appointments, surgery scheduling, in basket messaging, work que ability and processing referrals. Proficient computer skills including well-developed knowledge of Microsoft Office and Outlook Calendar. Complex calendar management. Required Skill/ability 3: Ability to multitask and meet deadlines; easily adaptable to change. Excellent organizational and oral written communication skills. Ability to correctly and efficiently complete online forms and entries in the University electronic system. Required Skill/ability 4: Well-developed problem-solving skills, ability to work independently, and exercise good judgement. Proven ability to take initiative and follow through. Required Skill/ability 5: Ability to demonstrate patience, respect and emotional control under pressure. Display of strong and versatile interpersonal skills and ability to work with a diversity of individuals such as community members, a wide rang of vendors. Administration and personnel from other departments.

Work Week:

Standard (M-F equal number of hours per day)

Posting Position Title:

Senior Administrative Assistant University Job Title:

Senior Administrative Assistant Cardiac Surgery Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.