Administrative Assistant Position Available In Western Connecticut, Connecticut

Administrative Assistant 3.0 3.0 out of 5 stars Stamford, CT 06902 Stamford, CT based company looking to fill a long-term Temporary Administrative Assistant to cover a maternity leave. Starting next Wed, July 1st or July 2nd through the middle or end of Sept. Monday through Thursday, 9:00am to 4:00pm or 4:30pm or 5pm, but most likely 4:00pm. 30 hours a week. The person MAY be asked to work a Friday every once and a while, but a very slim chance, maybe in August, but not even an entire day. Could be a few hours. Expectations of the

Role:

This role plays a key operational function in supporting the firm’s new business workflow from pitch to execution. The individual will ensure that all outputs—such as marketing materials, client agreements, job specs, and internal handoffs—are delivered with accuracy, urgency, and attention to detail. Working closely with the President and broader team, this person helps ensure that the team is equipped with the best information and tools to execute effectively, while maintaining a high standard of responsiveness and coordination across all touchpoints.

• Update marketing materials to reflect the President or Partner’s needs for new business development and pitch meetings.
• Prepare new search agreements using the firm’s templates—either in draft or final form—for client engagements.
• Send finalized agreements (once approved by the President) to the appropriate client contact and follow up to ensure timely signature.
• Upon execution, forward signed agreements to management for Clockwork setup and invoicing.
• You may be asked to use quil (an AI tool) to record and create Intake call summaries to ensure the team has adequate information on new searches.
• Proactively follow up with the President on search assignments (Lead & Support roles) to confirm team coverage and ensure inclusion in the weekly search list.
• For new searches: Ensure a job specification is created. If not directly sent outline, confirm with management.
• Coordinate with the Office Manager to maintain kitchen supplies, including water, coffee, milk, snacks, and general necessities.
• Collaborate with the President to support LinkedIn post needs and content.
• If a deal closes, you must request that appropriate team member send you the executed offer letter and ensure you have all appropriate details to provide to management (Base, Bonus, Equity, role location, signed offer date, start date, contact for invoicing, agreement terms)
• Participate in various special projects as they arise, providing support and execution as needed.

Scheduling & Reports All scheduling should be handled with a high sense of urgency. It is always preferred to go out to the client and get their availability to meet with candidates. Once that is secure you or the recruiter working with the candidate will provide availability to confirm time. Invites will be sent with a zoom link (unless it is asked to use teams, or an in-person meeting) and the resume must always be attached to the invite with the recruiter cced. The day prior to a weekly client status call, a note should be sent out to the RMG team asking for all to make appropriate updates in clockwork. Once confirmed updates were all made by the team, a report will be generated our of clockwork, checked for formatting and given to the search lead for approval. Reports are to go out 1 day in advance of the call. Must be extremely professional, excellent communication/software skills etc. The candidate will have interaction with the President and the other partners of the firm. 1. Updating of RMG pitch decks with relevant prior searches & information for new potential clients 2. Ensuring all new engagement letters are created/sent/ executed (in collaboration with Lisa Lau) and recorded in the deal book 3. Recording all placements in the deal book 4. Strong Microsoft Office, especially Excel 5. Creating job specs (from template) with updated company information, requirements and ensuring all formatting is correct and uniform with RMG branding. 6. Special projects as needed 7. For our Admin’s vacation week – there will be additional duties, primarily scheduling candidate interviews with clients IND1

Job Type:

Temporary Pay:

$25.00 – $29.00 per hour Expected hours: 30 per week

Schedule:

8 hour shift Monday to

Friday Work Location:

In person