Admin Assistant Position Available In Alachua, Florida

Administrative & support services
Admin assistant

ADMIN ASSISTANT.

gainesville, florida
Posted 5/1/2025
Closes 5/23/2025 Job details Summary Spherion
$25.00 per hour
Temp to Perm
8:30 AM

• 3:30 PM
  Industry
  administrative & support services (Office and Administrative Support Occupations)
  Reference number
  S_163844
  Spherion Gainesville FL has a client looking for an Administrative Assistant to serve as the primary front desk support for two partners with various daily tasks in their Gainesville, FL office.

Let’s get to work! Temp to Hire
Gainesville, FL

Schedule:

FT, M-F, 8

30am

• 3:30pm

Pay Rate:

$25/hr Please email resumes to Laura Barnhouse

• laurabarnhouse@spherion.

com

Responsibilities:

• Primary support to Client Liaison/Corporate Scheduler and Operations/Service teams with focus tasks including:
• Answer, qualify and forward incoming calls and emails to appropriate personnel.
• Coordinate, schedule, launch and confirm meetings with clients, prospects, vendors, centers of influences, and others. Experience with Calendly, a plus.
• Take messages and action as needed and follow up proactively.
• Manage multiple calendars and inboxes via Outlook.
• Set up meeting items including Zoom links and conference calls using speakerphones.
• Deliver general information to clients and team via various modes of communication.
• Keep the kitchen tidy, presentable, inventoried and stocked. …
• Keep front lobby tidy, presentable and stocked as needed (if Client Liaison is unavailable).
• Schedule internal meetings as needed.
• Process incoming and outgoing client correspondence via USPS Mail, Fed Ex, UPS, etc.
• Order Office Supplies, including snacks and drinks, for clients and staff.
• Coordination with the Client Liaison/Corporate Scheduler to maintain front desk coverage (during lunch breaks/focus time/PTO)
• Working within the CRM system to maintain client records, lists, and data.
• Create and maintain existing action templates/workflows.
• Data entry and report generation are required.
• Processing checks and client paperwork.
• Preparing internal and external (client facing) reports; scanning.
• Sending internal office wide communications (Massage Monday/Monthly Birthday Cards/Daily Update).
• Collaborate with departments and team members as needed.
• Special projects and additional administrative tasks as needed.

Working hours:

8:30 AM

• 3:30

PM Skills:

• Excellent verbal and written communication
• Goal-oriented and results driven
• Able to work independently and collaboratively
• Highly organized and attentive to detail

Education:

Associate Experience:

4-7 years

Qualifications:

• Associate’s Degree preferred, Bachelor’s degree a plus.
• 3+ years of experience in a professional environment
• Exceptional customer service and interpersonal relations
• Comfortable with Data entry
• Able to follow systematic processes
• Adaptable to change and shifting priorities
• Confidence learning new systems and programs
• Office 365
• Outlook
• Calendly
• Experience with Adobe Are you ready to start your next career?

Please apply online at https:

//www.spherion.com/apply/75913 or call us at 352-378-2300 to inquire about our job opportunities.
We offer Medical, Dental, 401(k) and bonuses! We pay weekly!
Spherion Gainesville, FL is a drug free workplace. Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you’re looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility). Show more
key responsibilities

• Primary support to Client Liaison/Corporate Scheduler and Operations/Service teams with focus tasks including:
• Answer, qualify and forward incoming calls and emails to appropriate personnel.
• Coordinate, schedule, launch and confirm meetings with clients, prospects, vendors, centers of influences, and others. Experience with Calendly, a plus.
• Take messages and action as needed and follow up proactively.
• Manage multiple calendars and inboxes via Outlook.
• Set up meeting items including Zoom links and conference calls using speakerphones.
• Deliver general information to clients and team via various modes of communication.
• Keep the kitchen tidy, presentable, inventoried and stocked.
• Keep front lobby tidy, presentable and stocked as needed (if Client Liaison is unavailable).
• Schedule internal meetings as needed.
• Process incoming and outgoing client correspondence via USPS Mail, Fed Ex, UPS, etc.
• Order Office Supplies, including snacks and drinks, for clients and staff.
• Coordination with the Client Liaison/Corporate Scheduler to maintain front desk coverage (during lunch breaks/focus time/PTO
• Working within the CRM system to maintain client records, lists, and data
• Create and maintain existing action templates/workflows
• Data entry and report generation are required
• Processing checks and client paperwork
• Preparing internal and external (client facing) reports; scanning
• Sending internal office wide communications (Massage Monday/Monthly Birthday Cards/Daily Update)
• Collaborate with departments and team members as needed
• Special projects and additional administrative tasks as needed. experience 4-7 years skills
• Excellent verbal and written communication
• Goal-oriented and results driven
• Able to work independently and collaboratively
• Highly organized and attentive to detail qualifications
• Associate’s Degree preferred, Bachelor’s degree a plus
• 3+ years of experience in a professional environment
• Exceptional customer service and interpersonal relations
• Comfortable with Data entry
• Able to follow systematic processes
• Adaptable to change and shifting priorities
• Confidence learning new systems and programs
• Office 365
• Outlook
• Calendly
• Experience with Adobe education Associate share this job.

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Get in touch. We are here to help you with your questions. LB
Laura Barnhouse
laurabarnhouse@spherion.com