Administrative Assistant I Position Available In Alachua, Florida

Administrative Assistant I
University of North Georgia, United States
about 22 hours ago

Location:

Gainesville, FLORIDA

Job Type:

FullTime
Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university’s signature leadership programs is its 800-member Corps of Cadets on UNG’s Dahlonega Campus.
The Gainesville Administrative Assistant performs front desk responsibilities for the Academic Advising Center, including answering questions and providing basic advising information to students in person, over the phone, and via email. The Assistant provides administrative support for the Executive Director and Assistant Directors, including scheduling meetings and taking meeting minutes. The Assistant has multi-campus responsibilities, including P-card orders, travel forms, and document and report maintenance. The Assistant hires, trains, and supervises a student worker. Other duties as assigned. This position reports directly to the Executive Director. In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of P-card renewal.
This position is designated as a Campus Security Authority (CSA) and holds the responsibility of serving as a mandatory reporter for all Clery Act crimes.
Front desk responsibilities ‘ looks up information in BANNER and DegreeWorks, answers student questions and provides basic advising information to students in person, over the phone, and via email, reschedules advisor appointments in their absence, and acts as a live agent on Ask Nigel; hires, trains, and supervises a student worker.
Handles P-card ordering, conference registrations, and professional association memberships for all campus Advising Centers; Reviews and submits travel forms for Dahlonega, Gainesville, Cumming, and Oconee campus advisors.
Provides clerical and administrative support to the Executive Director, Assistant Director, and Assistant Director of Dual Enrollment, including special projects, scheduling staff and other meetings, and taking meeting minutes.
Collects and uploads advising documents from the Gainesville, Oconee, Dahlonega, and Cumming Advising Centers into Banner Extender and maintains a weekly Academic Success Plan report.
Knowledge, Skills & Abilities
Must have a demonstrated ability to establish and maintain exemplary working relationships with students, faculty, staff, and administrators.
Excellent written and verbal communication skills.
Must demonstrate a strong background as a team player.
Must demonstrate the ability to work under minimal supervision, manage multiple tasks, and prioritize duties.
Must demonstrate a strong background in working with diversity.
High School Diploma or GED required.
Four years of clerical or administrative experience required. Computer experience with Microsoft Office required; front desk experience required.
BANNER experience preferred; DegreeWorks experience preferred.

Minimum Starting Salary:

$15.87 per hour
Resume
Cover letter
Contact information for three professional references. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at usg/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at usg/policymanual/section6/C2653 .
The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at ung/about/mission-vision-values.php Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
This position requires security clearance.
Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.
Position of Trust + P-Card Credit Check